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Job description
Clerical Assistant/SecretaryThe Nutrition Group has an open position of clerical assistant/secretary. This position entails completing paperwork tasks and data entry for the daily operations at a K-12 School Cafeteria.Duties to include:Excellent Communication Skills: Responsible for maintaining a shared email and office phone line, address all communications or forward to the appropriate DFN, reply to all inquiries to the Food Service office in a professional manner and within an appropriate time frame.Excellent Computer Skills: Office Suites: ADP employee services, maintain a Shared Outlook Event Calendar for DFN's, and Litmos On-Line learning (training provided)Assist with scheduling of cafeteria events, maintaining a shared outlook calendarAssist in scheduling staff for events at the discretion of the Director(s) of Food and Nutrition)Assist with completion of Special Function Reservation forms, event scheduling, upkeep and organization of files for monthly invoicingAssist with planning and organization of meetings and trainings throughout the year.Assist with onboarding of staff through ADPAssist with Clearance packages for new hires and updating for current staffAssist with Litmos scheduling and reconciliation of training hours and certifications, to include documentation for employeesUpdate confidential employee files to include clearances and certificationsMaintain employee records for: PTO, non-occupational leave to include medical RTW information, disciplinary actions, and handbook directivesMaintain a clean and organized office environment, to include maintenance and upkeep of all employee files.Establish and maintain a clear line of communication with building staff(s)Assist with the distribution of all daily paperwork to buildings, collection of data for monthly invoicing, and additional duties as assigned by DFN (s)Maintain a clean and organized office environment, to include maintenance and upkeep of all operational files required to be kept on site for the minimum time frame.Assist with updating Food Service information annually, or as often as neededHandle accounts and monies, when necessary, by utilizing computers and point of sales systems or Skyward.Keep all paperwork accurate and neat.Adhere to all policies and procedures developed by the school district and TNGAll other duties as assigned by DFN or Assistant DFNQualifications:High School diploma or equivalentAbility to prioritize, tasks, meet deadlinesExcellent interpersonal and communication skillsProficiency in Microsoft Office programsMust obtain clearances and pass criminal background checksWillingness to learn new tasksThe Nutrition Group is committed to creating a diverse and inclusive environment for all qualified applicants. Consideration for employment will be without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We are proud to be an equal opportunity employer.
Worksite address
pittsburgh, PA, 15202, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.