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Job description
Secretary, Elementary Principal @ Mahanay ElementaryPrimary Purpose:Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff.Qualifications:Education/Certification:High school diploma or GEDQualifies for state paraprofessional certificationSpecial Knowledge/Skills:Proficient keyboarding and file maintenance skillsKnowledge of school district organization, operations, and administrative policiesAbility to maintain accurate and auditable recordsKnowledge of basic accounting principlesAbility to follow verbal and written instructionsAbility to perform a variety of tasks often changing assignment on short noticeEffective organizational, communication, and interpersonal skillsAbility to use software to develop spreadsheets, databases, and do word processingAbility to multi-task complex administrative activitiesExperience:Five (5) years' experience as a secretaryAlief secretarial experience preferredMajor Responsibilities and Duties:Records, Reports, and CorrespondencePrepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials as requested.Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.Maintain school calendar of events.Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.Sort, distribute, or deliver mail and other documents.Monitor the overall building maintenance.Maintain compensatory time documentationReception and PhonesReceive incoming calls, take reliable messages, and route to appropriate staff.Assist students, teachers, and parents as needed.Schedule meetings and appointments and maintain calendar for principal.Accounting and InventoryPrepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.Maintain inventory of fixed assets, equipment, and supplies.Assist principal by inputting and tracking campus budget throughout the fiscal year.OtherComply with policies established by federal and state laws and regulations, and local board policy.Assist with planning, preparation, and setup of faculty meetings and campus activities.Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.Maintain confidentiality.Follow district safety protocols and emergency procedures.Maintain an appropriate level of technology competence to meet the current and future needs of Alief.Implement alternative methods of instruction as needed.Perform other duties as assigned.Supervisory Responsibilities:Monitor the work of campus secretaries and clerical aides.Mental Demands/Physical Demands/Environmental Factors:Tools/Equipment Used: Standard office equipment including computer and peripheralsPosture: Standing, prolonged sitting, occasional kneeling/squatting, bending/stooping, pushing pulling, and twistingMotion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching; may also require climbing stairs and reaching over headLifting: Moderate lifting and carrying (up to 15 pounds); May require occasional heavy lifting and carrying (15-45 pounds)Environment: May work prolonged or irregular hours; possible district wide travel; all campuses are temperature controlled with hard surface floorsMental Demands: Work with frequent interruptions; maintain emotional control under stressThis document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.The full job description for this position is included within this job posting. By applying for this position you are accepting the responsibilities and duties of this position as they are listed in the job description.Calendar Days: 220Pay Grade: CSP Salary Range Min. $39,071 Mid. $46,745 Max. $54,423 (Based on previous experience)Salaries are determined by the number of completed and eligible years of service at an accredited school. Salary is based on 220 days. If working less than 220 days, the salary will be less.
Worksite address
houston, TX, 77001, US
Who can apply
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