About this opportunity
University of Massachusetts Medical School lists this Academic Administrator - Open Rank opportunity in worcester, Massachusetts. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Overview
nPOSITION SUMMARY:
nUnder the general direction of the Department Chair or designee, the Academic Administrator is responsible for planning and managing the administrative and business affairs of a department whose functions include primarily research (budget management, grants administration and hiring) and also education and service.
nnThis is an open-rank posting (there are 3 levels of Academic Administrator) - candidates will be hired into the level commensurate with their experience.
nnThe Department of Biochemistry & Molecular Biotechnology (BMB) at UMass Chan Medical School seeks applicants for an Academic Administrator position. The Administrator is responsible for planning and managing the business affairs of a large, vibrant fundamental science department. The Administrator also provides high-level administrative, budgetary, recruitment and organizational support to the Department Chair.
nnWe are searching for a highly motivated and enthusiastic leader committed to a welcoming community, creativity, and collaboration, to join our team and to play an active role in the Department. The Department is home to 28 faculty members and over 120 employees, including lab personnel, administrative staff, postdoctoral associates, graduate students and interns. The Department is home to the Institute for Drug Resistance and the Program in Chemical Biology, a wide range of cores including cryoEM, small molecules screening facility, mass spectrometry, structure based drug design/ x-ray crystallography and macromolecular NMR. For more information about BMB please visit
nn****This is a Hybrid role that requires 4 days in the office.****
nResponsibilities
nESSENTIAL FUNCTIONS:
nAcademic Administrator II:
n Collaborate with the representatives of the School to define and prioritize departmental strategy and direction. Identify trends, appraise cause and effect, and evaluate and highlight opportunities to improve department performance
Foster on-going improvements in operating efficiency/process
Direct analytical studies of existing or proposed services and activities to provide the economic basis for management decisions to improve operational/financial performance and to realize productivity improvements
Assist the chair in determining space needs for faculty and revenue operations in the Department
Oversee facility needs for the department including renovations and day to day operations as it relates to the research and teaching mission of the department
Advise the Chair on Human Resource issues such as the development and execution of organizational/staffing plans for faculty and non-faculty
Responsible for the recruitment, compensation plans, and merit of faculty
Advise the Chair, faculty and department personnel on employee relations issues
Supervise all personal action activity related to hiring, termination, increases contracting and funding
Serve as advisor to faculty for the pre and post award activity relating to grant management
Assist with the negotiation of research and trust fund contracts with outside organizations
Develop and manage the department's annual budget reporting significant variances and trends, recommending corrective action, and providing forecasts
Review department needs and recommend priorities based on availability of funds
Devise funding strategies where the sources represent multiple venues, internally and externally
Manage all department funding sources by monitoring revenue and expenditure activity
Adhere to University, State, and funding agency regulations
Responsible for the division's indirect cost, time, and effort reporting
Advise faculty in charge of revenue generation research trust funds assuring viable operations, revenue billing, and compliance to University and Federal guidelines
Represent the department at administrative meetings within and outside of the Medical School
Serve on Institutional committees established to improve school operations and system implementations
Perform other duties as required
n nnAcademic Administrator III:
n Collaborate with the representatives of the School to define and prioritize departmental strategy and direction
Oversee teaching and research facility needs for the department as it relates to the research and teaching
Assist in determining space needs for the faculty and revenue (trust fund) operations relating to school activity
Advise the Chair or Senior Administrator on development and execution of organizational/staffing plans for faculty and non-faculty school merit
Advises faculty and school personnel on employee relations issues
Supervise personal action activity related to hiring, termination, increases contract and funding for school employees and employees funded from school accounts
Serve as advisor to faculty and division administrators for the pre and post award activity relating to grant management
Assist with the negotiations of research and trust fund contracts with outside organizations
Develop and manage the department's annual school budget reporting significant variances and trends, recommending corrective action, and providing forecasts
Review departments educational and research needs and recommends priorities based on availability of funds
Manage department funding sources by monitoring revenue and expenditure activity
Adhere to University, State, and funding agency regulations
Responsible for the Department's indirect cost time and effort reporting
Advise faculty in charge of revenue generation research trust funds assuring viable operations, revenue billing, and compliance to University and Federal guidelines
Represent the department at administrative meetings within and outside of the Medical School
Serve on Institutional committees established to improve school operations and system implementations
Perform other duties as required.
n nnAcademic Administrator IV:
n Collaborate with the representatives of the School to define and prioritize departmental strategy and direction
Identify trends, appraise cause and effect, and evaluate and highlight opportunities to improve department performance
Foster on-going improvements in operating efficiency/process
Direct analytical studies of existing or proposed services and activities to provide the economic basis for management decisions to improve operational/financial performance and to realize productivity improvements
Assist the chair in determining space needs for faculty and revenue operations in the Department
Oversee facility needs for the department including renovations and day to day operations as it relates to the research and teaching mission of the department
Advise the Chair on Human Resource issues such as development and execution of organizational/staffing plans for faculty and non-faculty, recruitment activities, faculty comp plans and merit
Advise the Chair, faculty and department personnel on employee relations issues
Supervise all personal action activity related to hiring, termination, increases, contracting and funding
Serve as advisor to faculty and division administrators for the pre and post award activity relating to grant management
Assist with the negotiations of research and trust fund contracts with outside organizations
Develop and manage the department's annual school budget reporting significant variances and trends, recommending corrective action, and providing forecasts
Review department needs and recommends priorities based on availability of funds
Devise funding strategies where the sources represent multiple venues, internally and externally
Manage department funding sources by monitoring revenue and expenditure activity
Adhere to University, State, and funding agency regulations
Responsible for the Department's indirect cost time and effort reporting
Advise faculty in charge of revenue generation research trust funds assuring viable operations, revenue billing, and compliance to University and Federal guidelines
Perform other duties as required.
n nQualifications
nREQUIRED QUALIFICATIONS:
nAcademic Administrator II:
n Bachelor’s degree in Administration or related field or equivalent experience
5 years of related experience
Prior supervisory experience required
n nnAcademic Administrator III:
n Master’s degree in Business, Finance, Management, Public Administration, or equivalent experience.
5 years experience as an academic administrator, business office manager, or equivalent administrative position in higher education or a research institution, including 3 years of supervisory and fiscal management experience.
3 years of fiscal and NIH grant management (pre- and post-award) experience required. Preferably in research setting
Analytical ability as evidenced by independent development of solutions and recommendations in the areas of grant/contract management, healthcare and higher education accounting techniques, cost/benefit comparisons, analysis of budget variance and staff resources forecasts.
Excellent Communication skills both oral and written are essential
Working knowledge of personal computers, including spreadsheet and word processing software
Ability to lead diverse teams of people towards positive and shared outcomes
Ability to travel to off-site locations
n nnAcademic Administrator IV:
n Master’s degree in Business, Finance, Management, Public Administration, or equivalent experience.
7 years’ experience as an academic administrator, business office manager, or equivalent administrative position in higher education or a research institution, including 3 years of supervisory and fiscal management experience.
4 years of fiscal and NIH grant management (pre- and post-award) experience required. Preferably in research setting.
Analytical ability as evidenced by independent development of solutions and recommendations in the areas of grant/contract management, healthcare and higher education accounting techniques, cost/benefit comparisons, analysis of budget variance and staff resources forecasts.
Excellent Communication skills both oral and written are essential
Working knowledge of personal computers, including spreadsheet and word processing software
Ability to lead diverse teams of people towards positive and shared outcomes
Ability to travel to off-site locations
n nnAdditional Information
nPREFFERED QAULIFICATIONS:
n Masters or PhD
Knowledge of the functioning of research labs
n n#LI-KR1
Worksite address
worcester, MA, 01609, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.