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Job description
Academic Advisor/Administrative Assistant
As a part of a diverse community of faculty and staff who represent many faith systems and worldviews, Marian University seeks an Academic Advisor/Administrative Assistant for the Leighton School of Nursing (LSON) at the Plymouth Campus to promote our Catholic Franciscan mission and identity by supporting student success through academic advising, recruitment, retention, progression, and administrative excellence.
This is a dual position in the Leighton School of Nursing (LSON) at Marian University Plymouth. Major responsibilities of the academic advisor role include academic advising and support, recruitment, retention, and progression of prospective and current nursing students. The advisor works collaboratively with faculty, professional staff, students, and other university personnel to support the admission, progression, and graduation of nursing students. Major responsibilities of the administrative assistant role include providing direct administrative support to the Director of Nursing, supporting the daily operations of the nursing department, coordinating student and faculty health and clinical compliance requirements in collaboration with clinical partners, and providing support to nursing faculty, staff, and students.
Essential Duties and Responsibilities:
Academic Advisor:
Actively engage the Catholic Franciscan mission and identity of Marian University by modeling the Franciscan Sponsorship Values and honoring the legacy of the founding congregation through transformative education, unity in diversity leadership through service, integrating faith and life, and institutional policies.
Performs all responsibilities in accordance with established policies and procedures of Marian University and the Leighton School of Nursing (LSON)
Provides academic advising for pre-nursing and undergraduate nursing students.
Presents to students at application sessions and other campus events.
Monitors and documents student progress from admission, progression through graduation regarding grades, GPA, degree audits and program requirements.
Maintains student files to ensure compliance with the LSON requirements.
Communicates concerns about student progress to student, faculty, and the Director of Nursing
Other duties as assigned.
Administrative Assistant:
Actively engage the Catholic Franciscan mission and identity of Marian University by modeling the Franciscan Sponsorship Values, honoring the legacy of the founding congregation, promoting unity in diversity, and integrating the Catholic Franciscan intellectual traditions in courses, programs, and services.
Provides administrative support to all members of the MUAC Nursing site as requested including the leadership team, faculty and staff.
Supports LSON daily functions including but not limited to the following:
Arranges and attends MUAC LSON events including pinning ceremonies as indicated.
Facilitates the onboarding and off-boarding of Nursing full time/part time faculty and staff.
Arranges requests for building maintenance and IT needs of faculty/staff as requested.
Manages accreditation files including hardcopy and electronic files.
Maintains LSON files including updates, filing, and purging.
Communicates with Nursing faculty/staff on a daily/weekly basis, outcomes of delegated tasks.
Manages requests and distribution of office supplies, equipment, and other needs for Nursing faculty/staff.
Produces and edits correspondences.
Other duties as assigned.
University Expectations:
Knowledge of and a commitment to the mission of Marian University
Adheres to Marian University's policies and procedures
Shows courtesy and respect in interactions with fellow employees, students subordinates, and supervisors
Communicates regularly with supervisor about Department issues
Meets department productivity standards
Participates in developing department goals, objective, and systems
Assists to establish department measurements that align and support the accomplishment of the University's strategic goals
Required Qualifications:
Bachelor's degree
Excellent organization and communication skills, both written and oral.
Ability to advise multiple populations of students simultaneously.
Proficient with Microsoft Office suite of products including but not limited to Outlook, Word, Excel, and Power Point.
Willingness to learn and become proficient in commonly used office and institutional productively software, student/faculty learning platforms and technology such as Skype, WebEx, etc.
Excellent organizational skills and attention to detail.
Ability to work independently with minimal guidance and direction.
Exhibit professionalism and high ethical standards for maintaining confidential information.
Review of applications will begin immediately and continue until the position is filled.
For Consideration All Applications Require:
Cover Letter
Current resume or CV
Contact information of three professional references. The reference contact information must be entered after the application is submitted in the "My Presence" section of the applicant profile.
Responses to the supplementary mission & identity questions.
Please Review Marian University's Mission & Identity Statement before responding to the supplementary questions on your application:
Essential Functions:
Work hours necessary to perform job requirements satisfactorily on a regular basis. Manage absence from work in responsible manner to ensure service to clients, work teams, and coworkers. Comply with Marian University policies and practices and seeking clarification of them when necessary.
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use their hands to handle or feel objects, equipment, or controls; and talk or hear. The employee is occasionally required to stand, walk, reach with their hands and arms, climb or balance, and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Limitations and Disclaimer:
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.
All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and States Laws.
Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an "at-will" basis.
Marian University is an Equal Opportunity Employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply.
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Worksite address
plymouth, IN, 46563, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.