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Job description
The Office of the Vice Provost for Faculty and Academic Affairs (OVPFAA) supports faculty across the full span of their academic careers from recruitment through retirement. Its mission is to enrich the campus community by advancing the centrality of the academic mission, advocating for faculty, and enhancing excellence in teaching and learning. OVPFAA works collaboratively with campus partners to ensure strong faculty support systems and a thriving academic environment.
Within OVPFAA, Academic Personnel Policies and Services (APPS) serves as the primary point of contact for Indiana University (IU) Bloomington schools and departments on academic human resources matters. APPS oversees academic transaction processing and maintains academic personnel records, while also serving as a trusted resource for policy and records guidance. The office manages academic personnel actions for academic appointees, facilitates promotion and tenure processes, administers leaves, conducts records audits, and supports recruitment activities across the Bloomington campus.
Job Summary
Under the direction of the Assistant Director of Academic Personnel Policies and Services (APPS), the APPS Academic Human Resources (HR) Specialist provides a wide range of high-level support to OVPFAA and Bloomington campus.
Department Specific Responsibilities
Facilitates faculty and academic affairs for various HR processes, including recruitment, eDoc processing, and reappointments, and consults and provides guidance to staff and faculty on a wide range of academic HR issues.
Serves as a campus resource for all academic departments regarding faculty HR issues and job actions. Explains and clarifies IU policies and procedures for faculty.
Ensures compliance and integrity within IU systems.
Assists in campus recruitment efforts for faculty appointments, including the review and approval of documents in the PeopleAdmin recruitment system and edocs within the action list.
Acts as liaison to HRMS team regarding academic eDoc errors or system issues.
First point of contact for questions regarding academic family leaves for tenured faculty/librarians and eligible researchers (e.g., research ranks, research associates).
Coordinates the annual sabbatical application process and promotion and tenure processes at the campus level, including collection and organization of data, preparation of communications, and development of reports submitted to campus leadership.
Collaborates with APPS/VPFAA leadership on the post-tenure review process and emeritus distinction requests.
Manages the review of budget load errors, recommends solutions and reconciles reports.
Facilitates the summer appointment process to ensure salaries do not exceed campus thresholds and approves summer compensation in alignment with campus guidelines.
Prepares agenda items in coordination with the Office of the President to be recommended to the Board of Trustees.
General Responsibilities Facilitates faculty affairs, including hiring, promotion and tenure process, and awards.
Helps manage processes for faculty appointments, ensuring compliance with institutional policies and procedures.
Assists with the promotion and tenure review cycle, ensuring adherence to university guidelines.
Serve as key point of contact for faculty inquiries and collaborates with university leadership to resolve issues.
Researches and stays-up-to date on relevant HR topics and university policies.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required Bachelor's degree in related field required
WORK EXPERIENCE
Preferred Some experience in academic HR or related experience
1 year of academic HR or related experience
LICENSES AND CERTIFICATES
Preferred SHRM-CP/PHR within 1 year from date of hire
SKILLS
Required Strong verbal communication and listening skills
Effective interpersonal skills
Excellent collaboration and team building skills
Ability to influence internal and/or external constituents
Proactively approaches responsibilities
Knowledge of Human Resources Policies
Exhibits understanding of Federal and State employment law
Preferred Strong organizational skills
Strong customer service skills
Ability to simultaneously handle multiple priorities
Friendly and service-oriented
Highly thorough and dependable
Demonstrates written communication skills
Ability to work on multiple projects simultaneously, prioritize conflicting assignments, and focus on project completion
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
Bloomington, Indiana
This is an in-person position.
Advertised Salary
$53,000 - $55,000 per year, based on education, skills and experience.
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including: Comprehensive medical and dental insurance
Health savings account with generous IU contributions
Healthcare and dependent care flexible spending accounts
Basic group life insurance paid by IU
Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
Base retirement plan with generous IU contributions, subject to vesting
Voluntary supplemental retirement plan options
Tuition subsidy for employees and family members taking IU courses
10 paid holidays plus a paid winter break each year
Generous paid time off plans
Paid leave for new parents and IU-sponsored volunteer events
Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure .
Job Classification
Career Level: Core
FLSA: Exempt
Job Function: Human Resources
Job Family: Academic HR
Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at or by visiting IUPD.
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bloomington, IN, 47401, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.