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Job description
Job Title
To serve as a civilian employee of the Indiana State Police whose primary responsibility is to process biweekly payroll, run and interpret queries, process GL journal entries and prepare the reports of collections, and maintain agency financial and payroll data records.
Job Duties
Assist with the preparation, administration and submission of payroll
Add/remove members to projects for OT
Maintain agency financial and payroll data records
Process miscellaneous billings and all interdepartmental billings
Process and enter GL journals in PS
Provide projections as requested by the Director of the Fiscal Section
Prepare daily report of collections
Processing of unmatched wires list
Enter all overtime reports into the department computer for computerized reports and the Comptroller's system for payroll purposes
Work with Human Resources to maintain accuracy on all district and division overtime reports
Maintain accurate and complete financial records
Audit expenditures posted to grants to ensure accuracy and consistency with state and federal guidelines
Prepare and submit federal drawdown requests for reimbursement of expenditures
Process and enter GL journals in PS for corrections as needed
Prepare monthly, quarterly and yearly financial reports
Communication with department and non-department personnel on payroll-related issues
Perform other duties as required.
Job Qualifications
Bachelor's Degree in Administration or Accounting or 3-5 years in related field.
Ability to resolve financial inquiries.
Working knowledge of state and federal accounting procedures.
Knowledge of state procurement procedures.
Ability to work with computerized word processing, spreadsheets, databases and software.
Ability to operate and maintain office equipment to include computer and copy machine.
Ability to function independently
Ability to maintain confidentiality.
Ability to interpret and apply rules, regulations and guidelines (Federal and State).
Must be able to access, input, retrieve and analyze information using a computer.
Ability to communicate effectively, both verbally and in writing.
Must be able to organize, file and retrieve information.
Must be able to proofread documents for accuracy.
Must be able to work with minimal supervision, prioritize work and meet deadlines.
Must be able to apply basic accounting and math skills.
Must be able to successfully pass a background investigation. Applicants are asked to submit a complete work history. All applicants are required to submit copies of their high school transcript or GED certificate, any college transcripts, technical certificates, and a military DD214 (if applicable). Please attach these documents to your online application. If you are unable to attach these documents as requested, please email the documents to and indicate your name and the position for which you have applied when forwarding all attachments.
Benefits
A retirement program is available through Indiana Public Retirement System (INPRS)
Life Insurance coverage is available through American United Life at nominal rates.
Group Hospitalization with medical insurance is available to those who desire this type of protection, with a portion of the premium paid by the State of Indiana.
Employees receive 12 work days annual vacation leave with pay. Additional days are granted after 5, 10, and 20 years of service to a maximum of 25 days annually.
Worksite address
indianapolis, IN, 46262, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.