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Job description
Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.
Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?
Entity: Corporate Services
Department: Accounts Payable Corporate
Hours: M-F, 8 hr days
Location: 3535 Market Street, Philadelphia, PA (On-site)
Summary:
Analyze system activity to identify over payments, incorrect payments, and returned goods not accounted for to recapture monies from vendors. Coordinate vendor statement collection and review process to identify open credits and unapplied cash. Prioritize statements by potential funds recovery opportunities. Analyze and reconcile AP related accounts including Cash, Liability, BoA and others on a monthly basis. Analyze, reconcile and prepare tax refund petition forms for sales tax refunds and fuel tax refunds on a quarterly basis. Analyze and reconcile uncashed Accounts Payable checks on a monthly basis. Analyze, review and prepare checks for escheatment. Prepare projection and monitor performance of BoA spend for rebate calculation. Prepare monthly KPI schedules at staff and department level. Review and approve Vendor add and change requests.
Responsibilities:
Anticipates customer needs and assures they are met.
Develops processes to support individual customer unique or special needs
Takes action and provides remedies for lapses in service
Meets or surpasses service standards
Develops and presents change recommendations or requirements to Finance Leadership team
Work with Departments on submission errors
Track and provide feedback on recurring subpar submissions
Provide customer service seamlessly across the Health System
Coordinate collection and review of vendor statements, prioritize data so accounts with higher funds recovery potential are worked and tracked
Monitor and analyze Bank of America payment activity to project and validate refund.
Prepare journal entries as necessary for above accounts. Work with Corporate Accounting Department for variance explanations.
Analyze, review and prepare checks for escheatment. Checks are escheated six times per year by state.
Prepare sales tax and fuel tax refund petitions, develop usage schedules and provide supporting document to attach to State Refund forms.
Review open/uncashed AP checks on a monthly basis. Work with AP Rep or Pat/Accounting Rep to confirm validity of payment. Take next steps to clear or void the open check.
Analyze data and prepare monthly account reconciliations for Cash, AP Liability, Bank of America, and other miscellaneous accounts. Reconciliations will tie to the general ledger and provide detail explanations for variances as well as expected clear dates.
Analyze AP/MM data from Lawson system to find incorrect payments and incorrect system returns. Use data to recapture dollars from vendors.
Prepare monthly Key Performance Indicator reports. Report will show activity at staff and department level, including number of invoices processed by team member, cost per check, discounts earned and missed, etc.
Track "Out-of-Process" activity, such as invoices sent to incorrect address, price discrepancies, and returns not processed in Lawson.
Review and approve vendor add and change requests. Work with AP Staff, Corp MM and end-user departments to ensure the integrity of the Vendor Master file.
Performs duties in accordance with Penn Medicine and entity values, policies, and procedures.
Other duties as assigned to support the unit, department, entity, and health system organization.
Education or Equivalent Experience: Bachelor's degree is required.
2+ years of experience in accounting or accounts payable is required.
Experience working in a shared services department is preferred.
Experience with Lawson Accounts Payable, Cash Management and General Ledger applications is preferred.
We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.
Live Your Life's Work
We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.
Worksite address
philadelphia, PA, 19117, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.