This job is closed
Applications are no longer available for this announcement. Explore current related opportunities below.
Job description
Job Description
NOTE: Your job application must be completely filled out. Your application must contain dates of employment, job titles, name of employer and a description of duties performed in a way that demonstrates you meet the minimum qualifications for the position for which you are applying. Resumes do not take the place of the application.
General Description:
This position performs advanced (seniorlevel) accounting work in the general ledger/security section of Financial Management, to include preparing financial statements, records, documents, reports, and reconciliations. Work involves the daytoday oversight of general ledger activities to include interactions with accounts payable, accounts receivables, and budget sections in a timely and efficient manner. Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment. This position reports to the Director of Finance (Chief Financial Officer).
General Duties and Responsibilities:
Plan, organize, coordinate, and direct programs to control the financing of agency operations.
Assist with the allocation of state and federal funds to agency programs and develop effective plans for verifying and reconciling federal funds used in financial operations.
Formulate and revise agency policies regarding the use of operating funds.
Design and implement accounting systems to improve financial operations
Coordinate data compilation for annual financial reports.
Develop methods for the control of cash receipts, deposits, and the documentation of claims for payment from suspense fund.
Prepare reports, schedules, and exhibits related to the Annual Financial Report.
Prepare monthly reconciliation of Expenditures/Revenue between CAPPS and USAS
Audits accounting and financial documents for accuracy and compliance with policies and procedures and with state and federal statutes.
Reconciles accounts and bank statements or appropriation balances
Assist with Asset Management inventory and reconciliation.
Assists with 1099 reporting
Assist with quarterly review of Binding Encumbrances and Payables
Attends CAPPS User Groups, contributing to development of business processes
May review travel reimbursements by verifying travel expense reports, advance payment request
May review accounts payable invoices.
May assist others in the section during peak periods.
May also involve maintaining and balancing accounts and financial records.
Perform other accounting duties and related work as assigned.
Knowledge Skills or Abilities: Knowledge of generally accepted accounting principles and procedures affecting the maintenance of accounting records and automated accounting systems.
Knowledge of governmental accounting, budget control methods, policies and procedures; and of law and regulations pertaining to financial operations.
Knowledge of Texas state agency operations, policies, and procedures preferred
Knowledge of automated financial systems
Skill in the application of accounting theory and techniques
Skill in the use of computer and applicable software including Microsoft excel and word
Ability to interpret and apply accounting theory; to interpret laws and regulations; to work accurately with numerical detail; to analyze, consolidate, and interpret accounting data; and to communicate effectively.
Ability to plan and direct accounting programs, to budget funds, to set up accounting systems, and to supervise the work of others.
Ability to document financial procedures in a manner to ensure process can be reproduced.
Required Minimum Education and Experience: Graduation from an accredited fouryear college or university with major coursework in accounting or related business field.
Seven (7) + years' experience working in an accounting or budget environment in a state of Texas agency.
Preferred Qualifications: Extensive experience using the Comptroller of Public Accounts (CPA) Uniform Statewide Accounting System (USAS).
Extensive experience using the CPA's Centralized Accounting and Payroll/Personnel System (CAPPS).
Understanding of general ledger accounting and financial operations at a state agency including yearend close out, the preparation of the annual financial report, and suspense fund activities.
CAPPS security protocols and best practices.
Must possess strong communication skills and abilities to handle multiple priorities, including time management and prioritization skills, and work efficiently.
Military Crosswalk:
Military Crosswalk for Occupational Category Information and Communication
Application Requirements:
The Office of the Secretary of State is an Equal Opportunity Employer. A State of Texas application is required to apply. For more information on how to apply for this position, go to Employment Opportunities
The Office of the Secretary of State's office participates in EVerify for each new employees Form I9 to confirm work authorization.
Notes to Applicant:
If you require any reasonable accommodation for the interview process, please inform the hiring representative who calls to schedule your interview. This position has been designated as a security sensitive position. A background investigation will be conducted on the final candidate for this position.
Veterans Information: Our agency is committed to hiring Veterans. To receive Veteran's Preference, a copy of the FORM DD214 member #4, must be attached when submitting your application.
AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER: The Office of the Secretary of State does not discriminate on the basis, of race, color, religion, sex, national origin, age, or disability in employment or the provision of services.
Due to the high volume of applications, we do not accept telephone calls and cannot reply to all email inquiries. Only candidates selected for interview will be contacted.
Worksite address
austin, TX, 78716, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.