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Job description
Accounting Assistant IIEffective the pay period that begins on September 26, 2026, the salary for all bargaining unit members shall be increased by an additional four percent (4.0%). There are currently two vacant positions available for Accounting Assistant II in the Finance Department, one full-time and fully benefitted Limited-Term position and one full-time and fully benefitted Regular position. The Limited-Term position will be for up to a two-year duration, working 40 hours per week, and receive full benefits. The duration of the term may be extended, subject to approval. Under general supervision, the Accounting Assistant II performs specialized clerical accounting work and administrative duties within an assigned division of the Finance department or other department with complex accounting needs and performs other related duties as assigned.The eligible list established from this recruitment may be used to fill other vacancies that may occur during the life of the list. The eligible list established from this recruitment is valid for up to one year from the date established unless the list is extended or abolished by the Human Resources Director. The Accounting Assistant II will work out of the Finance Department offices located at 1200 Pacific Avenue, Suite 290 in Santa Cruz. Catch some epic surf or stroll our vibrant downtown on your lunch break. Enjoy the mountains and the ocean during your time off. It's great to work for the City of Santa Cruz! Recruitment #27-019APPLICATION AND SELECTION PROCESS: The following process may be changed as deemed necessary by the Human Resources Director. The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.On Thursday, 10/08/26 recruitment will close. All application materials must be received by the Human Resources Department by 5:00 pm; postmarks are not accepted. To apply, submit:Application - online application only. Resumes are not accepted in lieu of filling out the application form completely. Click the Apply button to begin the online process.Response to supplemental questions - will be a primary tool in the evaluation of your qualifications for this position. Any work experience described here must also be included in your employment history on the main application.Week of 10/12/26: Applications will be competitively screened based on the minimum qualifications for this position. Applicants will be notified of their application status by 10/14/26.ONLINE SKILLS ASSESSMENT Applicants who meet the minimum qualifications will receive a test link and instructions no later than 10/14/26 and will have one week from the date the link is provided to complete the required online skills assessment. Applicants with an overall score of 70% or higher on the assessment will be placed on the eligible list for any Accounting Assistant II vacancies during the life of the eligible list. Applicants with scores lower than 70% or not completing the assessment by the deadline will not be placed on the eligible list.Week of 10/26/26: Tested candidates will be notified of their results by 10/27/26. Qualified candidates who have successfully passed the skills assessment will have their applications competitively screened based on the minimum qualifications and supplemental questions by the Finance Department to determine candidates proceeding to interview.Weeks of 11/02 and 11/09/26: Interviews will be tentatively scheduled for top candidates. The examination process will include an interview and may include a written and/or performance exercise.Basic Function Under general supervision, performs specialized clerical accounting work and administrative duties within an assigned division of the Finance department or other department with complex accounting needs and performs other related duties as assigned.Distinguishing Characteristics This is the advanced level of the Accounting Assistant series. Positions in this class are distinguished from the Accounting Assistant I level by the greater complexity of the accounting work performed requiring knowledge of standard accounting principles and methods and substantive knowledge of City policies and procedures. The work requires the use of some independent judgment to determine the applicability of established accounting and administrative procedures and precedents to specific problems/cases. Accounting Assistant II positions generally have independent responsibility for a comprehensive account clerical function and may supervise lower level clerical positions.Typical Duties(May include, but are not limited to those duties listed below)Performs a variety of general bookkeeping and clerical accounting duties and responsibilities for assigned area.Uses various computer software packages, including financial, spreadsheet and word processing programs; enters and maintains data.Establishes, maintains, and balances a variety of records, logs, files and filing systems; verifies, balances, and adjusts accounting records; compiles and prepares various monthly, quarterly and annual reports.Serves as the primary contact and liaison for assigned functions and programs with other City staff, the general public and outside agencies and organizations; responds to phone calls, visitors, email, and mail; provides and responds to requests for information and assistance; assists the public and other City staff in interpreting and applying City policies, procedures, codes, and ordinances; researches and resolves complaints and problems.May compose correspondence, reports, and other documents as assigned.May coordinate projects and programs with other City divisions or departments as related to area of responsibilityPerforms other related duties that may be reasonably expected as part of this classification.In addition to the Typical Duties, for the assignment of Accounts Payable:Reviews invoices and credit card statements for completeness, accuracy and compliance with established regulations and procedures; processes invoices for payment via check or electronic payment; reissues checks.Performs a variety of accounts payable functions such as journal entries, withholdings, calculating and processing retention payments, reconciling vendor statements, and calculating and preparing tax reports and remittances.Processes stale dated checks following established procedure.In addition to the Typical Duties, for the assignment of Revenue:Performs a variety of accounts receivable functions that may include posting daily revenues and creating journal entries, maintaining and reconciling payment records, initiating claims for City payments to outside agencies, creating and providing regular financial reports to other City departments, placing orders for City event change funds, setting up customer accounts, and implementing requested changes in city-wide cash receipting systems.Creates regular billings such as Resource Recovery Facility (RRF) invoices and accounts receivable customer statements. Performs credit checks, opens and maintains RRF customer charge accounts.Provides back-up support to other Accounting Assistants, the Accounting Technician and the Accounting Services Supervisor positions as needed.Processes payments by phone, mail, and in-person.In addition to the Typical Duties, for the assignment of Public Works Maintenance Operations:Performs administration and maintenance of the fuel and equipment maintenance management systems, city wide UPS shipping and the Hazardous Waste program.Administration of citywide two way radio and pagers.Orders supplies, completes permit applications, automobile registration and tax forms.Creates and maintains purchase orders.Computes interdepartmental charge backs.Assembles annual budget documents and monitors expenditures.Working Conditions Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.Minimum QualificationsThe minimum qualifications for Education, Experience, Knowledge, Skills and Abilities are the following:Education and Experience:High school graduation or tested equivalent; andTwo (2) years of general clerical experience, at least one of which included accounting or bookkeeping responsibilities.Knowledge:Standard accounting principles and
Worksite address
santa cruz, CA, 95061, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.