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Job description
Job OpportunityThis role reports to the Controller and works closely with project managers, field supervisors, and ownership. It is a great fit for someone who enjoys variety, takes pride in accuracy, and can support both Accounting and Human Resources across multiple entities.Key ResponsibilitiesAccounts PayableManage the invoice inbox and respond to vendor inquiriesReview and enter vendor bills into QuickBooks OnlineSupport purchase order entry and processingMatch bills to purchase orders, delivery tickets, and projectsMonitor open purchase orders and flag aging itemsCode expenses to the correct cost codes, classes, and projectsRoute bills for approval and follow up on discrepanciesPrepare weekly check runs and ACH paymentsTrack lien waivers, W-9s, and certificates of insuranceReconcile vendor statements and resolve billing issuesProcess and reconcile company credit card and fuel card expensesMaintain vendor records, payment terms, and remittance detailsTrack vehicle and equipment records, renewals, and related documentationPrepare year-end 1099sAssist with month-end close, AP aging, and project cost reportingHuman ResourcesCoordinate onboarding, including offer letters, new-hire paperwork, I-9s, and orientation schedulingMaintain confidential personnel files and employee recordsSupport seasonal hiring and rehiring, including job postings and applicant schedulingManage employee time tracking in QuickBooks Time, including timesheet review and correctionsAssist with payroll processing and certified payroll complianceHelp track benefits enrollment and changesTrack workers' compensation reporting and claimsMaintain safety training records, OSHA logs, driver records, and certificationsHelp ensure compliance with labor law postings and employment regulationsTrack employee equipment, fleet assignments, and related renewalsAssist with offboarding, including exit paperwork and final payGeneral OfficeCross-train in accounts receivable to provide backup support as neededSupport the office team with filing, record retention, phones, and administrative tasksAssist with special projects as assigned
Worksite address
spring, TX, 77373, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.