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Job description
Accounting Clerk
Performs day to day accounting and clerical responsibilities while providing administrative support to the organization. Assists with invoice processing, payment preparation, recordkeeping, data entry, and general accounting support to ensure accurate and efficient daily operations in a fast-paced environment.
Duties and Responsibilities
Assemble, review, and process invoices and check requests for accuracy and completeness.
Review invoice details and bring unusual or questionable items to management's attention.
Sort, code, and match invoices to supporting documentation.
Prepare invoices for payment processing.
Enter and upload invoices into the accounting system in a timely and accurate manner.
Track expenses and assist with processing expense reports.
Assist with preparing and processing electronic payments, ACH transactions, and check payments.
Assist with check runs and payment preparation.
Enter and post accounting transactions to journals, ledgers, and other records as directed.
Reconcile accounts payable transactions and assist in researching discrepancies.
Monitor customer accounts and assist with payment follow-up as needed.
Research and help resolve invoice discrepancies and vendor payment issues.
Maintain vendor files and accounting records in an organized manner.
Communicate with vendors and respond to routine inquiries professionally.
Assist with month-end closing activities and preparation of supporting documentation.
Provide supporting documentation for audits and financial reviews as requested.
Maintain accurate financial and historical records.
Handle cash register operations and payment processing as needed.
Assist management with applications, licenses, permits, registrations, and related documentation as applicable.
Prepare and post payments from vehicle auction yards and assist with coordinating tow vendor payments.
Reconcile purchased vehicles from auctions and enter vehicles into inventory records.
Monitor inventory of office and shop supplies and assist with ordering as needed.
Maintain strong organizational and time management skills in a fast-paced office environment.
Maintain confidentiality of company and financial information.
Follow all company safety policies and procedures.
Perform other accounting, clerical, and administrative duties as assigned.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Working knowledge of accounting software and financial systems, such as QuickBooks, NetSuite, or similar ERP/accounting platforms.
Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and related business applications.
Minimum of one (1) years of office, administrative, accounting, or bookkeeping experience, preferably in a fast-paced environment.
Strong attention to detail with the ability to maintain accuracy while managing multiple tasks and deadlines.
Effective organizational, time management, and prioritization skills with the ability to adapt to changing business needs.
Strong written and verbal communication skills with the ability to interact professionally with vendors, customers, coworkers, and management.
Ability to work independently while also contributing effectively within a team environment.
Valid driver's license with an acceptable driving record.
Language Ability
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Education/Experience
High school diploma or general education degree (GED); or equivalent combination of education and experience.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand, walk, use hands, and talk or hear. The employee is spending the majority of work hours sitting at a desk working with computers, computing devices and completing repetitive physical demands.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee may be exposed to work near office equipment as well as automobile parts and tools. This is a smoke free environment for safety reasons.
Disclaimer
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.
Equal Employment
Wilbert's Inc. is an equal employment organization that hires employees without regard to race, religion, color, national origin, citizenship, gender, age, veteran status, disability in accordance with Federal, State and Local employment laws.
Benefits
401(k)
401(k) matching
Dental insurance
Health insurance
Vision insurance
HSA matching
Life insurance
Paid time off
Pay Frequency: Weekly
Employee referral program
Short term & Long term disability
About Us
Wilbert's is a family owned and operated automotive recycling company based out of Webster NY since 1952. We are proud to serve the community with the most premium recycled automotive parts in the area. We are looking to add outgoing, honest and respectful individuals to our growing family. Previous experience is a benefit but is not required. New members will be provided with the proper training and equipment to do the job at task. We pride ourselves on our team work, customer service, positivity and a safe work environment. If you would like to help us grow our family please apply now.
Worksite address
webster, NY, 14580, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.