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Job description
Financial Administrative Assistant
Shoals MPE is seeking a dependable and organized Financial Administrative Assistant to support our accounting and administrative operations. This position will assist with accounts payable, accounts receivable, payroll support, QuickBooks data entry, and general office administration.
The ideal candidate is detail-oriented, comfortable working with numbers, and able to keep records organized and up to date.
Key Responsibilities
Assist with Accounts Receivable (AR), including invoicing and payment tracking
Assist with Accounts Payable (AP), including entering vendor invoices and preparing payments
Support payroll processing by reviewing timecards and maintaining employee records
Enter and maintain information in QuickBooks
Organize and maintain financial and project-related files
Assist with billing and collections as needed
Support the accounting team with data entry and administrative tasks
Answer phones and assist with general office duties when needed
Help maintain accurate records and documentation
Required Qualifications
Basic experience with Accounts Receivable, Accounts Payable, or bookkeeping
Experience with QuickBooks preferred
Basic Microsoft Excel and Microsoft Office skills
Strong organizational skills and attention to detail
Ability to work independently and manage multiple tasks
Professional communication skills
Reliable attendance and strong work ethic
Preferred Qualifications
Experience in an office, administrative, bookkeeping, or accounting support role
Experience in construction, HVAC, plumbing, electrical, or service industries is a plus
Familiarity with payroll processing is helpful but not required
Experience with invoicing or billing is a plus but not required
What Success Looks Like
Financial records are accurate and organized
Vendor invoices and customer payments are processed on time
Payroll information is entered accurately
Documentation is easy to locate and maintain
Daily administrative tasks are completed efficiently
Why Join Shoals MPE
Stable, growing company with a strong reputation in North Alabama
Supportive team environment
Opportunity to learn and grow within the company
Consistent, full-time work
Benefits
Competitive pay based on experience
Health Insurance
Dental Insurance
Paid Vacation Time
401(k) with Company Match after one year
Training and development opportunities
How to Apply
Submit your resume and relevant experience for consideration. Candidates with backgrounds in office administration, bookkeeping, accounting support, payroll administration, or customer service are encouraged to apply.
Worksite address
florence, AL, 35630, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.