About this opportunity
Shoals MPE lists this Office Administration Assistant opportunity in florence, Alabama. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Financial & Project Administrative AssistantShoals MPE is seeking a dependable and organized Accounting & Bookkeeping Assistant to support our accounting and administrative operations. This position will assist with accounting, accounts payable and accounts receivable, payroll support, project management, data entry, and general office administration.The ideal candidate is detail-oriented, comfortable working with numbers, and able to keep records organized and up to date.Key ResponsibilitiesAssist with Accounts Receivable follow up, including invoicing and payment tracking, contacting customers regarding accounts.Enter vendor invoices accurately into QuickBooks Desktop.Match vendor invoices against purchase orders and verifying pricing, quantities, and job information. Identify and research discrepancies between invoice, purchase orders and vendor documentation.Organize and maintain financial and project-related files, electronic and paper documentation.Procurement for a division. Obtaining, submitting, and tracking permits for active jobs.Answer incoming calls professionally and direct to appropriate department.Assist with general accounting and administrative task as needed.Required QualificationsBasic experience with Accounts Receivable, Accounts Payable, or bookkeepingExperience with QuickBooks preferredProficient in Microsoft Office particularly Excel and OutlookStrong organizational skills, time management and attention to detailAbility to work independently and prioritize and manage multiple tasks to meet deadlines.Professional verbal and written communication skillsReliable attendance and strong work ethic and follow throughPreferred QualificationsExperience in QuickBooks Desktop.Experience in construction, HVAC, plumbing, electrical, or service industries is a plusExperience in Procurement, account payable, accounts receivable, job costing, project billing.Experience with customer account follow- or collections, invoicing or billing is a plus but not requiredWhat Success Looks LikeFinancial records are accurate and organizedVendor invoices and customer payments are processed on timeProcurement responsibilitiesDocumentation is easy to locate and maintainDaily administrative tasks are completed efficientlyWhy Join Shoals MPEStable, growing company with a strong reputation in North AlabamaSupportive team environmentOpportunity to learn and grow within the companyConsistent, full-time workBenefitsCompetitive pay based on experienceHealth Insurance offered based on company policyPaid Vacation and paid Holidays401(k) with Company Match up to 4 %Training and development opportunitiesHow to ApplySubmit your resume and relevant experience for consideration. Candidates with backgrounds in office AR, procurement, bookkeeping, accounting support, or customer service are encouraged to apply.
Worksite address
florence, AL, 35630, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.