Accounting Specialist

Job description

Experienced Part Time Accounting Specialist

We are looking for an Experienced Part Time Accounting Specialist for our 3 Pediatric Offices - Pediatrics at Chartley, Valley Pediatric Associates, and Carroll Pediatric Center. Office locations in the Baltimore metro area - Owings Mills, Reisterstown, and Sykeville, MD. Position would require a minimum of 20 hours per week. Our organization is a GREAT PLACE to work offering excellent benefits such as: Paid Time Off; 401k; and Paid Holidays.

Position Summary

The Accounting Specialist – Accounts Payable is responsible for managing the full-cycle accounts payable function for a pediatric practice organization. This role ensures timely, accurate processing of vendor invoices, expense management, and compliance with internal policies and healthcare regulations. The ideal candidate demonstrates strong attention to detail, confidentiality, and an understanding of healthcare-related accounting workflows.

Key Responsibilities:

Accounts Payable Operations

Process high-volume vendor invoices, ensuring accurate coding, approval routing, and timely payment

Match purchase orders, invoices, and receipts as applicable

Maintain and update vendor records, including W-9s and payment terms

Prepare and process weekly check runs, ACH payments, and credit card reconciliations

Monitor accounts to ensure payments are current and resolve discrepancies

Financial Accuracy & Reconciliation

Reconcile vendor statements and investigate variances

Assist with monthly closing activities related to accounts payable

Maintain accurate general ledger coding, including departmental and location allocations

Support audit requests by providing documentation and detailed transaction records

Compliance & Controls

Ensure adherence to internal controls and approval workflows

Maintain compliance with HIPAA where financial records intersect with patient-related data

Track and manage 1099 vendors; assist in year-end 1099 preparation

Vendor & Internal Communication

Act as primary point of contact for vendor inquiries and discrepancies

Collaborate with clinical and administrative teams to resolve billing or purchasing issues

Provide excellent customer service to internal stakeholders

Process Improvement

Identify opportunities to improve AP processes and efficiency

Support implementation or optimization of accounting systems and tools

Qualifications:

Education & Experience

Associate's or Bachelor's degree in Accounting, Finance, or related field preferred

2–5 years of accounts payable or bookkeeping experience (healthcare experience preferred)

Experience in multi-location or physician practice environments is a plus

Skills & Competencies

Strong knowledge of accounts payable processes and general accounting principles

Proficiency in accounting software (e.g., QuickBooks, Sage, NetSuite) and Microsoft Excel

High attention to detail and accuracy

Ability to manage multiple priorities in a fast-paced environment

Strong organizational, communication, and problem-solving skills

Ability to handle confidential information with discretion

Work Environment

Fast-paced pediatric healthcare setting with multiple stakeholders

May involve hybrid or in-office work depending on organizational needs

Collaborative team environment focused on supporting patient care through operational excellence

Reports To: Practice Administrator or Physician Owner of the practice.

Preferred Attributes

Experience working with healthcare billing or EMR-integrated financial systems

Familiarity with insurance-related payments and medical vendor structures

Commitment to supporting a mission-driven pediatric organization

Why Join Us

Opportunity to contribute to a mission-focused pediatric practice

Collaborative and supportive team culture

Competitive compensation and benefits package

Skills, Knowledge and Abilities: This job description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, abilities and working conditions may change as needs evolve. This job description is not to be construed as a contract for employment.

Salary Description $22 - $27 per hour

Worksite address

reisterstown, MD, 21136, US

Who can apply

Review the original listing for work authorization, qualifications and employer requirements.