About this opportunity
IICRC lists this Construction Accounting Specialist opportunity in rochester, New York. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Accounting SpecialistThe Accounting Specialist is responsible for supporting the company's financial operations through the accurate processing of accounts payable, accounts receivable, billing, collections, job costing, work-in-progress (WIP) reporting support, and general bookkeeping functions. This position works closely with Sales, Mitigation, Reconstruction, Project Management, and Leadership teams to ensure financial accuracy, timely reporting, accurate project accounting, and effective management of project-related financial activities.Key responsibilities include:Accounts Payable: Process vendor invoices and maintain accounts payable records in an accurate and timely manner.Accounts Payable: Prepare and process subcontractor payments in accordance with company procedures.Accounts Payable: Reconcile vendor statements and resolve billing discrepancies.Accounts Payable: Maintain vendor files, W-9s, insurance certificates, and supporting documentation.Accounts Payable: Assist with 1099 preparation and year-end reporting requirements.Accounts Receivable & Collections: Generate and distribute customer invoices for restoration and reconstruction projects.Accounts Receivable & Collections: Apply customer payments and maintain accurate customer account records.Accounts Receivable & Collections: Monitor accounts receivable aging and follow up on outstanding balances.Accounts Receivable & Collections: Communicate with customers, insurance carriers, and commercial clients regarding billing and payment issues.Accounts Receivable & Collections: Assist in the resolution of invoice disputes and collection matters.Job Costing & Project Accounting: Maintain accurate job costing records and allocate project expenses to the appropriate jobs.Job Costing & Project Accounting: Review project documentation to ensure billing accuracy and completeness.Job Costing & Project Accounting: Assist with tracking project budgets, costs, billings, and profitability throughout the project lifecycle.Job Costing & Project Accounting: Maintain accurate records of project costs, change orders, contract values, and billings to support Work-in-Progress (WIP) reporting.Job Costing & Project Accounting: Assist in the preparation and reconciliation of monthly WIP schedules by ensuring job cost, billing, and project status information is current and accurate.Job Costing & Project Accounting: Identify and communicate job cost discrepancies, billing issues, and financial variances to management and project teams.Job Costing & Project Accounting: Collaborate with Project Managers to verify project financial information, project progress, estimated costs to complete, and budget performance.Job Costing & Project Accounting: Support month-end and year-end financial reporting processes related to project accounting and WIP reporting.Job Costing & Project Accounting: Assist management with project profitability analysis and financial reviews.General Accounting & Bookkeeping: Reconcile bank accounts, credit cards, and other balance sheet accounts.General Accounting & Bookkeeping: Assist with monthly, quarterly, and year-end closing activities.General Accounting & Bookkeeping: Prepare account reconciliations and support financial reporting processes.Administrative Support: Support office management with financial and administrative tasks.Administrative Support: Assist project managers with job billing and project cost tracking.Administrative Support: Backup phone support.Administrative Support: Perform additional duties as assigned.Qualifications:Associate's degree in Accounting, Finance, Business Administration, or 3+ years of experience in bookkeeping, accounts payable, accounts receivable, or accounting support.Experience in construction, restoration, or service-industry accounting preferred.Understanding of job costing and Work-in-Progress (WIP) reporting concepts.Working knowledge of general accounting principles and financial reporting.Proficiency with accounting software (QuickBooks preferred), Microsoft Excel, and job management systems.Strong organizational, analytical, and problem-solving skills.Ability to manage multiple priorities and meet deadlines.Strong written and verbal communication skills.Ability to maintain professionalism and confidentiality when handling financial information.Reporting Relationships:Reports to: OwnershipWorks closely with: Project Managers, Sales, Customer Service, Mitigation Team, Construction Team, Field Staff, SubcontractorsCompensation: $30.00 - $35.00 per hour
Worksite address
rochester, NY, 14618, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.