This job is closed
Applications are no longer available for this announcement. Explore current related opportunities below.
Job description
Job Description Job Description JOB SUMMARY The Accounts Payable (A/P) Specialist is highly organized and is responsible for timely and accurate processing of high-volume vendor invoices, resolution of payment discrepancies, and maintaining accurate vendor records. The A/P Specialist also serves as a point of contact for vendors and internal departments, responding to inquiries and resolving questions or discrepancies related to invoices, payments, and other accounts payable matters.
REPORTS TO The Accounts Payable Specialist directly reports to the Finance Manager
MINIMUM QUALIFICATIONS REQUIRED FOR POSITIONEducation, Training, and/or Experience U.S. Citizen or Permanent Resident
High School Diploma or equivalent
Minimum of five years of experience in Accounts Payable, preferably in a manufacturing environment
Knowledgeable in core accounting principles and processes (e.g., three-way matching, tax exemptions, 1099 compliance)
Proficiency with ERP systems, preferably Infor VISUAL
Intermediate proficiency with Microsoft Office applications (e.g., Excel, Outlook)
PHYSICAL REQUIREMENTSThe physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job Regularly required to sit for extended periods of time
Frequently required to use eye hand coordination, repetitive hand movements and manual dexterity to handle or type
Occasionally required to stand, walk, bend, and reach, lifting, carrying, twisting, pushing or pulling up to 25 pounds
Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus
Hearing level within normal/average range
ESSENTIAL JOB REQUIREMENTS, SKILLS AND ABILITIESTo perform the job successfully, an individual should demonstrate the following competencies: Honesty, integrity and sound judgment when handling company finances and confidential information
Ability to effectively read, write, and communicate in the English language
Highly dependable and reliable; exceptional attention to detail with a commitment to accuracy
Strong self-motivation, personal accountability and ownership of responsibilities
Excellent communication and interpersonal skills; ability to work effectively with others
High organization and time-management skills; ability to prioritize and multi-task without sacrificing quality
Strong analytical and problem-solving skills; ability to identify discrepancies and resolve issues promptly
10-Key fluency with minimal errors
Ability to work independently with no/minimal supervision
Ability and willingness to acclimate to company culture and development goals
ESSENTIAL DUTIES AND RESPONSIBILITIESEssential duties and responsibilities include, but are not limited to the following: Adhere to established accounting processes, procedures and internal controls
Prepare vendor invoices for approval and process approved invoices for timely payment
Review A/P transaction details (e.g ., amounts, dates, remit-to addresses) to ensure accuracy
Verify invoices against Purchase Orders (POs) and Receivers
Identify vendor net terms with early payment incentives
Investigate and resolve vendor payment disputes and discrepancies
Record expenses to the appropriate general ledger (GL) accounts
Prepare and process weekly check run
Maintain an accurate and organized filing system for physical and digital documents
Update vendor records in ERP system as changes occur
Pull routine aging and accrual reports to verify ledger accuracy and support month-end close
Respond to correspondence professionally, timely and effectively
Maintain a strong working relationship with vendors and team members
Participate in the recommendation and development of process improvements
Other duties as assigned
Management reserves the right to assign and/or reassign duties and responsibilities to this job at any time. This job description is designed to outline primary duties, qualifications and job scope, but does not limit team members nor the Company to the work identified above.
Monday - Friday from 8am - 12pm; flexible upon demonstrated proficiency
Worksite address
pacific, WA, 98047, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.