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Job description
Howard County Government Job PostingHoward County Government is seeking outstanding individuals to join their team and contribute to excellence in Howard County operations. This position offers competitive compensation and great benefits including medical, retirement, and wellness programs.The role involves providing administrative and clerical support for all accounts payable aspects for the Department of Recreation & Parks. The starting salary hiring range is $24.59 - $26.89, translating to $51,139 - $55,938 annually. This is a classified position within the Howard County Classified Service upon completion of a probationary period of at least six (6) months.This position falls within a collective bargaining unit and is represented by AFSCME Local 3085, Local 3888, or Local 1810.The essential duties and responsibilities include:Processing department-wide payments in SAP, including parked documents and employee expense claims (Trips); tracking payment status and maintaining accurate records.Reviewing, analyzing, and reconciling financial data, forms, and documents for completeness and accuracy.Responding to telephone and email inquiries from contractors, coordinators, and managers regarding payment status in SAP.Reviewing and resolving complex discrepancies between invoices and service contract terms with department staff.Liaise with the Office of Finance, Purchasing, third-party payment vendors, and the SAP Team regarding payment status, contract specifications, and accounting updates.Requesting and tracking required vendor documentation (e.g., W-9, Vendor Information Forms) for new and existing vendors in SAP.Managing department-wide service provider contracts, including reviewing agreements and amendments, assigning contract numbers, and ensuring alignment between contract terms and invoices.Creating and maintaining contract summary spreadsheets to track invoices and spending.Overseeing contract compliance and providing guidance to coordinators on contract updates or amendments impacting Accounts Payable.Performing monthly review and reconciliation of procurement (PDQ) cards, ensuring compliance with Department of Finance and Purchasing policies.Processing fund requests; balancing and maintaining funds monthly.Supporting Department of Finance auditors during audits of fund accounts.Assisting the Accounts Payable Supervisor in the support and training of new employees on the PDQ User's Guidelines, Service contract policies/procedures, and invoice submission procedures.Maintaining organized files and documentation for all financial and contract-related activities.Assisting with records retention and file storage in accordance with Records Management guidelines.Serving as primary backup to the Accounts Payable Supervisor, including monitoring the Accounts Payable email inbox.Being designated as an essential employee during emergencies based on operational needs with responsibility for maintaining critical Accounts Payable and procurement card (PDQ) functions and ensuring timely completion of required financial processing, reconciliation, and payment activities.Other related duties may be assigned.This job has no supervisory responsibilities.Minimum required education/experience includes an associate degree and two (2) years of experience, or an equivalent combination of education and experience. Preferred education, knowledge, skills, and abilities include SAP knowledge and experience, working knowledge of Excel and Word, strong organizational skills, and attention to detail.Physical demands include talking or hearing, sitting, using hands to touch, handle, or feel, standing, walking, reaching with hands and arms, lifting and/or moving up to 10 pounds, and specific vision abilities.Language skills include reading and comprehending simple instructions, writing simple correspondence, and effectively presenting information. Mathematical skills include adding, subtracting, multiplying, and dividing in all units of measure using whole numbers, common fractions, and decimals. Reasoning ability includes applying common sense understanding to carry out detailed but uninvolved written or oral instructions and dealing with problems involving a few concrete variables in standardized situations.To apply, you must complete an employment application online. Resumes cannot be substituted for completion of the job application work history. No paper applications will be accepted.Selected candidates may be subject to drug screening, background screening, and reference checks. At the time of application, please submit a copy of any college degree, coursework, licenses, or certifications that you have referenced on your application. Howard County Government is not sponsoring employees in application of the H-1B Visa or providing an extension of an existing H-1B Visa. All applicants must be legally authorized to work in the United States under the Immigration Reform and Control Act of 1986.Howard County is an Equal Employment Opportunity Employer, and we are committed to a workplace that values diversity, equity, and inclusion. The County prohibits discrimination on the basis of race, color, religion, age, sex, ancestry, creed, national origin, disability status, genetics, marital status, military service, sexual orientation, gender identity/expression or any other characteristic protected by federal, state or local laws. Applicants requiring accommodations during the hiring process should contact the Office of Human Resources directly at Requests for accommodations should not be attached to the application.
Worksite address
columbia, MD, 21044, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.