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Job description
Description
Accounts Payable Processing
• Process vendor invoices accurately and in a timely manner.
• Review invoices for appropriate documentation, approvals, pricing, quantities, and payment terms.
• Match invoices to purchase orders and receiving documentation as applicable.
• Enter invoices, credits, and other accounts payable transactions into the accounting system.
• Properly code invoices to appropriate general ledger accounts and cost centers.
• Identify and investigate discrepancies between purchase orders, receipts, and vendor invoices.
• Communicate with Purchasing, Receiving, and other departments to resolve discrepancies.
• Prepare and process vendor payments according to established payment schedules.
• Maintain accurate records of payments, invoices, credits, and supporting documentation.
• Monitor accounts to ensure payments are current and duplicate payments are avoided.
Vendor Management
• Establish and maintain accurate vendor records.
• Obtain required vendor documentation, including W-9 forms and payment information.
• Respond professionally and promptly to vendor inquiries regarding invoices and payment status.
• Research and resolve vendor statement discrepancies.
• Reconcile vendor statements to company accounts payable records.
• Maintain positive working relationships with vendors while protecting the company's financial interests.
• Assist with vendor account updates and verification of changes to payment or banking information in accordance with company procedures.
Reconciliation & Month-End Support
• Reconcile accounts payable transactions and vendor accounts.
• Review outstanding invoices and open purchase order-related issues.
• Assist with accounts payable month-end closing activities.
• Identify invoices or expenses that may require accruals and communicate them to the appropriate accounting personnel.
• Assist with general ledger account reconciliations as assigned.
• Research and correct accounts payable discrepancies.
• Provide supporting documentation for financial audit and account reconciliation activities.
Recordkeeping & Compliance
• Maintain organized and accurate accounts payable records in accordance with company retention policies.
• Ensure transactions comply with established accounting procedures and internal controls.
• Maintain appropriate documentation and approval records for accounts payable transactions.
• Protect confidential company, employee, vendor, banking, and financial information.
• Assist with annual 1099 reporting and vendor tax documentation.
• Provide documentation and support for financial audits, tax preparation, and other accounting reviews.
• Follow established controls designed to prevent duplicate payments, unauthorized purchases, and payment fraud.
General Accounting & Administrative Support
• Assist the Accounting Department with additional accounting functions as needed.
• Compile information for daily dashboard to assist in the management of the business.
• Provide administrative support for other departments as needed.
• Assist with special projects, process improvements, and accounting system initiatives.
• Identify opportunities to improve efficiency, accuracy, and controls within the accounts payable process.
• Work collaboratively with Purchasing, Receiving, Operations, and other departments to maintain accurate financial information.
• Perform other duties as assigned.
Requirements
EDUCATION and/or EXPERIENCE:
• High school diploma or equivalent required.
• Associate degree in Accounting, Finance, Business Administration, or a related field preferred.
• Previous accounts payable, bookkeeping, or accounting experience preferred.
• Experience working in a manufacturing environment is a plus.
• Experience with ERP or accounting software preferred.
• Experience with purchase orders, receiving documentation, and three-way matching is preferred.
OTHER SKILLS and ABILITIES:
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities and meet established deadlines.
• Strong mathematical and problem-solving abilities.
• Ability to identify discrepancies and independently research issues.
• Strong written and verbal communication skills.
• Professional and courteous when communicating with vendors and coworkers.
• Ability to maintain confidentiality of financial and business information.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Ability to learn and effectively use company accounting and ERP systems.
• Ability to work independently while also contributing as part of a team.
• Dependable attendance and consistent follow-through on assigned responsibilities.
Worksite address
elkhart lake, WI, 53020, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.