About this opportunity
Little Friends, Inc. lists this Accounts Payable Coordinator (Part-Time) opportunity in warrenville, Illinois. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Accounts Payable CoordinatorThe Accounts Payable Coordinator is responsible for all vendor payments and specified month-end close accounting functions as assigned. This role also serves as an auditor, ensuring that invoices are accurate and that proper accounting procedures are followed for the purchasing and payment of goods and services.This role creates monthly journal entries for month-end close and performs monthly balance sheet account analysis for assigned balance sheet accounts. This position serves as backup to the accounts receivable function and is able to create invoices and apply payments as needed.Work Days/Times: Monday-FridayHours per Week: 30Salary: $26-31/hourWage Transparency Notification Little Friends, Inc., in compliance with House Bill 3129 regarding Pay Transparency, is committed to providing salary and benefits information for all open positions. Please note that all disclosed compensation rates for this role will be determined based on required qualifications, experience, education, skill, training, certifications, and seniority. Little Friends, Inc. also has the right to offer candidates appropriate compensation rates, determined by the employer, commensurate with the applicant's qualifications, experience, education, skill, training, certifications, or seniority.Benefits:Health, Vision, and Dental InsuranceLife Insurance401KVacation PaidSick TimePaid Leave TimeExcellent EAP (Employee Assistance Program)Requirements:Maintains the vendor master file of approved vendors in the agency computer system.Will complete the following tasks monthly, including but not limited to:Assisting in the monthly closing of the general ledger as required. Prepares accrual journal entries for prepaid account, as well as various other balance sheet accountsPreparing month end, A/P detail report and reconciling to general ledgerInvestigates past due notices and follow-up with appropriate personnel or vendors when necessary.Prepares annual 1099's for vendors.Reviews all invoices and payment requests for appropriate authorizations and supporting documentation including but not limited to:Matching receipts to bills when they are received from employees.Coding and inputting items to be paid according to Finance department procedures.Bringing unusual payment requests to the attention of the Controller and the V.P. of FinancePrint checks and ACH payment for items selected by the V.P. of Finance as required.Upload to bank in Positive Paycheck payment to employees and vendorsReconcile monthly credit card purchases to statements and input detailReconcile monthly Walmart, Staples and Sam's club statements with purchase orders and invoicesReconcile other vendor statements monthly to activity posted to Financial EdgeObtain W-9's for all vendors and maintain current file for W-9 formsResponsible for processing employee expense reportsMaintains the files of completed check vouchers in a condition that is easily accessible by all finance department personnel.Prepares bi-weekly check/EFT summary for use in cash analysis and bank reconciliationSummarizes daily bank activity on the Cash Forecasting spreadsheetAssist in annual audit as neededApplies payments received from DHS and other vendors against invoicesMake deposits twice weekly.Other Duties:Other duties as assigned by Controller and/or V.P. of FinanceShall attend required departmental and agency meetingsQualification:Experience with Accounts Payable software and Microsoft Excel is requiredCollege degree is preferred.
Worksite address
warrenville, IL, 60555, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.