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Accounts Payable Dispute Specialist
#26-587
Middletown, Connecticut, United States
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Job Description
Empower your Future at the Nation's Largest Independent Electrical Distributor!
At U.S. Electrical Services, Inc. (USESI), we combine over 100 years of expertise, $150M+ in inventory, and the power of 2,000+ dedicated employees across 150 locations to deliver excellence every day. As a family of 14 regional businesses, we thrive on innovation and teamwork, empowering our people to shape the future of the electrical industry.
USESI is looking for a motivated and enthusiastic Accounts Payable Dispute Specialist to manage the full lifecycle of vendor inventory invoice disputes, chargebacks, unbilled returns, and credit balances. In this role, you will investigate issues, identify root causes, work directly with vendors to reach resolutions, and ensure matters are resolved promptly and professionally. This position will be located in our Middletown, CT location.
Job Type: Full-time; hybrid
Key Responsibilities:
Investigate vendor debit memos; substantiate, dispute, and recover funds as appropriate.
Track product returns and ensure timely issuance of credit memos.
Compare vendor statements to Eclipse data, flag missing/duplicate items, determine root cause, and drive posting or corrective action.
Analyze old un-billed items where inventory has been received or returned with no vendor receipt. Process writeoffs in line with company policy.
Work through vendor credit balances and secure refunds or apply credits to open invoices.
Update vendor contact information and working with vendors to ensure they have the correct contact for invoice delivery. Vendor cleanup to ensure there are no duplicates or active vendors not in use.
Partner with Procurement, Receiving, Inventory Control, and Accounting to resolve recurring issues and improve upstream processes.
Draft/refine SOPs, always be looking for better systems and processes to improve the Accounts Payable process flow
Other tasks and Projects assigned
Qualifications and Skills:
3+ years in Accounts Payable or Receivables, vendor relations, or similar finance operations role
Advanced Excel (XLOOKUP, VLOOKUP, pivot tables)
Working knowledge of inventory flows and 3-Way matching
Strong negotiation skills with external vendors and internal stakeholders
Ability to work independently to prioritize urgent items
Ability to multitask, prioritize, and deliver in a highvolume environment
Associates degree or higher preferred
Handson experience with Epicor Solar Eclipse (or comparable ERP/AP module) preferred
Experience with JIRA or another ticketing/workflow system preferred
Experience with automated Account payable invoice systems preferred
Benefits:
At USESI, we believe that our benefits should make a difference--to you, your job, and the life you lead outside of work. We are dedicated to supporting our most valuable asset, our employees!
Full-time employees are eligible for the following comprehensive benefit plan:
Medical, Dental, Vision, Rx coverage
Paid Parental Leave
TeleMedicine
Matching 401(k)
Company-paid Life Insurance + (AD&D)
Supplemental Life Insurance
Short and Long Term Disability
Flexible Spending Accounts
Employee Assistance Program (EAP)
Choice of Voluntary Benefits including identity theft
It is the policy of USESI and its affiliates to consider applicants for all positions without regard to race, color, religion, creed, gender, gender identity, national origin, age, disability, marital or veteran status, or any other legally protected status.
If you need an accommodation to apply for a job, please contact the Human Resources department at .
Location(s)
701 Middle Street, Middletown, Connecticut 6457, United States
Pay Range
$27-$30 per hour
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.