Accounts Payable & Purchasing Specialist

Job description

Job Description Job Description Construction Trades Services, Inc. (CTS) is looking for a dependable, detail-oriented Accounts Payable & Purchasing Specialist to join our growing construction team.

This is a hands-on position for someone who enjoys staying organized, solving discrepancies, and keeping accounting and purchasing processes moving. CTS processes approximately 7,400 vendor invoices and 1,200 Purchase Orders annually , so the ideal candidate must be comfortable managing a steady workload while maintaining accuracy and follow-through.

What You'll Do

Process and enter vendor invoices into Sage 100 Contractor

Verify job, cost code, Purchase Order, and supporting documentation

Match invoices to POs and investigate discrepancies

Reconcile vendor statements and research missing invoices, credits, and duplicate charges

Maintain vendor records, W-9s, and organized AP documentation

Prepare invoices for management's final payment review

Assist with vendor setup, 1099 preparation, and month-end/year-end AP tasks

Create and issue Purchase Orders for approved purchases

Place routine authorized orders with established vendors

Maintain accurate PO records and documentation

Communicate with vendors, Project Managers, Foremen, Estimating, and Accounting to resolve issues

Management retains final approval of invoices, payment selection, check issuance, and electronic payments.

What We're Looking For

Previous Accounts Payable, bookkeeping, purchasing, or accounting experience

Strong attention to detail and accuracy

Excellent organization and follow-through

Ability to manage deadlines and a consistent transaction volume

Comfortable researching and resolving discrepancies

Professional communication skills

Strong Microsoft Office and general computer skills

Experience with accounting or ERP software

Preferred Experience

Construction Accounts Payable

Sage 100 Contractor

Purchase Order administration

Construction job costing

SharePoint or electronic document-management systems

Schedule & Benefits

Full-time position

Monday through Friday

5-day workweek

$24.00-$30.00 per hour, depending on experience

Benefits available to eligible full-time employees

Company Description Construction Trades Services, Inc. specializes in excavation, utilities, demolition, erosion and sediment control, and sitework. We invest in our equipment, technology, safety, training, and employees as we continue to grow.

If you are organized, dependable, take ownership of your work, and enjoy detailed accounting and purchasing responsibilities, we encourage you to apply.

Company Description Construction Trades Services, Inc. specializes in excavation, utilities, demolition, erosion and sediment control, and sitework. We invest in our equipment, technology, safety, training, and employees as we continue to grow. If you are organized, dependable, take ownership of your work, and enjoy detailed accounting and purchasing responsibilities, we encourage you to apply.

Worksite address

adamstown, MD, 21710, US

Who can apply

Review the original listing for work authorization, qualifications and employer requirements.