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Job description
Job Description Job Description Location: Smithtown, NY
Position: Full-Time, In-Office
Experience Required: Minimum 5 Years of Accounts Payable Experience
We are seeking an experienced and highly organized Accounts Payable Specialist to join our team in Smithtown, NY. The ideal candidate will have a minimum of five years of hands-on accounts payable experience , strong attention to detail, and the ability to manage a high volume of invoices accurately and efficiently.
This is a full-time, in-office position. Candidates must be able to commute to our Smithtown office daily.
Responsibilities
Process and review a high volume of vendor invoices for accuracy, proper coding, and required approvals
Enter invoices into the accounting system accurately and timely
Match invoices to purchase orders, contracts, proposals, and supporting documentation
Review invoices for duplicate charges, discrepancies, and billing errors
Maintain vendor accounts and ensure accurate vendor records
Reconcile vendor statements and research outstanding or missing invoices
Prepare and process weekly payment runs, including checks and electronic payments
Track invoice approvals and follow up with internal team members as needed
Respond to vendor inquiries regarding invoice and payment status
Assist with month-end accounts payable reconciliation and reporting
Maintain organized electronic records of invoices, approvals, and payment documentation
Work closely with accounting, property management, construction, and other internal departments
Assist with resolving invoice discrepancies and payment issues
Ensure invoices and payments are processed in accordance with company procedures and internal controls
Qualifications
Minimum of 5 years of Accounts Payable experience required
Experience processing a high volume of invoices
Strong understanding of accounts payable procedures and basic accounting principles
Excellent attention to detail and accuracy
Strong organizational and time-management skills
Ability to prioritize and manage multiple deadlines
Strong communication skills and ability to professionally communicate with vendors and internal staff
Proficiency in Microsoft Excel and Outlook
Experience with accounting and/or accounts payable software required
Experience with MRI and AvidXchange is a plus
Commercial real estate, property management, or construction accounts payable experience is strongly preferred
Ability to work independently while also collaborating with a team
Company Description Damianos Realty Group LLC, founded in 1968, is a successful family-owned and operated commercial real estate company specializing in cutting-edge office, medical, retail, industrial and land development. The company has created thriving projects throughout Long Island, with locations in Smithtown, Patchogue, Port Jefferson Station, St. James, Stony Brook, Shirley, Islandia, Babylon, Medford, Center Moriches, Hauppauge and Uniondale, NY.
Company Description Damianos Realty Group LLC, founded in 1968, is a successful family-owned and operated commercial real estate company specializing in cutting-edge office, medical, retail, industrial and land development. The company has created thriving projects throughout Long Island, with locations in Smithtown, Patchogue, Port Jefferson Station, St. James, Stony Brook, Shirley, Islandia, Babylon, Medford, Center Moriches, Hauppauge and Uniondale, NY.
Worksite address
smithtown, NY, 11787, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.