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Job description
More about the Role
At Heartland Veterinary Partners, our mission is centered around elevating the lives of veterinarians and their teams. By partnering with Heartland, practice owners unlock a world of operational advantages and economies of scale, all while retaining their clinical autonomy. At Heartland, we go beyond the ordinary to foster an environment that nurtures growth, invests in our employees, and creates pathways for professional development.
The Heartland promise doesn't stop at operational brilliance; it extends to encompass non-clinical facets like recruiting & human resources, marketing, procurement, payables management, accounting & finance, and information technology. In essence, we've got every corner covered, so our partners can focus on what truly matters - providing optimal care for their patients. As a dedicated member of our Support Center, you'll have the opportunity to be a part of what makes that happen. Your role will be pivotal in helping our partners deliver unparalleled patient care.
The Heartland philosophy rests firmly on the pillars of Servant Leadership. This ethos defines our Support Center team, where every member embraces the ethos of selfless service and approaches every challenge with an unwavering commitment to support. If this resonates with your personal and professional values, then we'd like to get to know you better!
Position Purpose
Reporting into Heartland's Accounts Payable Manager, the Accounts Payable Specialist will provide financial, administrative and clerical services. This is a full-time, in-office position located at our Chicago offices.
Competencies
At Heartland, all of our team members embody the spirit of Servant Leadership.
Authentic Listening - Continually listening with an open mind and heart to what is said and unsaid.
Building Community -Bringing team members together and mobilizing them around our collective purpose and commitment to our communities.
Commitment to the Growth of the People - Dedicated to the personal and professional growth and development of our team members.
Conceptualization -Forward thinking and approaching work and challenges with an end-to-end view.
Empathy - Demonstrating empathy and understanding with others, approaching everything assuming positive intentions.
Foresight - Taking the past, the present, and the future decision-making process.
Healing - Focusing on the emotional and physical health of our team members. Offering support and solutions to ensure our team members have balance.
Persuasion - Building group consensus and buy-in.
Self-Awareness - Conscious knowledge of personal character, emotions, intentions, and leadership impact.
Stewardship - Concern for our team members, customers, communities, and the organization as a whole and making good use of all that is available to provide appropriate support.
Essential Responsibilities Ensure bills are accurate, approved and correctly entered in system
Process 50-75 invoices a day from multiple sources (30-40 locations) timely and accurately
Coordinate and process invoice payments to vendors using credit cards, checks and ACH
Reconcile cash disbursements account and multiple credit cards
Maintain files on account status, vendor information, and payments processed
Review and process 25-50 expense reports per week
Ensure all vendors are paid on time
Analyze and resolve payable discrepancies and address vendor queries
Research, resolve and communicate any questions from corporate or other team members
Responsible for multiple credit card and bank reconciliations
Play a lead liaison role onboarding new acquisitions
Organize paper and electronic records
Manage all incoming and outgoing mail
Adhere to and enforce company policies
Requirements/Qualifications BA/BS degree in accounting or related field
1-3 years of AP and/or accounting experience
Full cycle Accounts Payable for multiple (30-40 locations)
Experience organizing invoices and payments for multiple locations
Training or experience in accounting or bookkeeping
Strong knowledge of Excel and Microsoft Office Suite
Experience with accounting software and accounting procedures preferred
Experience with Ramp software is nice to have but not required
Benefits Offered Competitive compensation & bonuses
Comprehensive health, vision, and dental benefits
Vacation, sick, and holiday pay
Continual professional training
Organization-sponsored team-building activities
Located near all major public transportation
Commuter benefits
Casual dress
Fitness facility in the building
Pay Range
USD $50,000.00 - USD $60,000.00 /Yr.
Worksite address
chicago, IL, 60290, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.