Accounts Payable Specialist

Job description

Job Description

Job Description

Accounts Payable Specialist – 2–3 Month Contract

** Location: ** Houston, TX 77092

** Pay Rate: ** $25–$28/hour

** Schedule: ** Monday–Friday | Fully In Office

** Contract Length: ** 2–3 Months

Position Overview

We are seeking an experienced Accounts Payable Specialist to support a busy accounting team on a 2–3 month contract. This role will focus on processing vendor and subcontractor invoices, reconciling subcontractor billing, coordinating payment releases, maintaining electronic documentation, and supporting project teams with cost documentation.

Key Responsibilities

Input and route vendor and subcontractor invoices through pVault electronic document management system.

Process primarily electronic invoices while completing some scanning and document indexing as needed.

Reconcile subcontractor invoices against the subcontractor ledger and identify discrepancies.

Communicate discrepancies, including change orders and billing issues, to project teams for follow-up.

Release payments to subcontractors and coordinate required lien waivers and other compliance documentation.

Index, organize, and maintain invoices and supporting documentation within pVault.

Respond professionally to vendor phone calls, emails, payment questions, and invoice inquiries.

Assist project teams with assembling project cost backup documentation needed for monthly payment applications and owner invoices.

Maintain accurate records and ensure documentation is complete and properly organized.

Support the accounting and project teams with additional AP and administrative tasks as needed.

Qualifications

2+ years of Accounts Payable or accounting experience, preferably in a construction or project-based environment.

Experience processing vendor and/or subcontractor invoices.

Strong reconciliation and discrepancy-resolution skills.

Familiarity with lien waivers, subcontractor compliance, or construction billing is highly preferred.

Strong attention to detail and organizational skills.

Comfortable working with electronic document management systems and handling scanning/indexing.

Strong communication skills with the ability to work effectively with vendors, subcontractors, project teams, and internal accounting staff.

Ability to work fully in office at the Houston location for the duration of the contract.

Ideal Candidate

The ideal candidate is an organized, detail-oriented AP professional who can quickly step into a fast-paced environment, manage a high volume of invoices, reconcile subcontractor billing, and communicate effectively with both vendors and project teams. Construction or subcontractor accounting experience is a strong plus.

Company Description

Professional Alternatives is a leading staffing firm specializing in all levels of corporate administrative and professional support, as well as executive placement. Starting in 1998, the Professional Search Group has a successful track record of providing local and national staffing-related support to a multitude of industries. We pride ourselves on building lasting relationships with each client and candidate, and our hands-on approach allows us to make the best long-term match for both.

Company Description

Professional Alternatives is a leading staffing firm specializing in all levels of corporate administrative and professional support, as well as executive placement. Starting in 1998, the Professional Search Group has a successful track record of providing local and national staffing-related support to a multitude of industries. We pride ourselves on building lasting relationships with each client and candidate, and our hands-on approach allows us to make the best long-term match for both.

Worksite address

houston, TX, 77246, US

Who can apply

Review the original listing for work authorization, qualifications and employer requirements.