Accounts Payable Specialist I

Job description

Job Description

Job Description

** JOB SUMMARY: **

The Accounts Payable Specialist supports accurate and timely processing of invoices and payments. This position reviews documentation, enters invoices into the accounting system, routes items for approval, reconciles vendor statements, and maintains complete electronic records. The role works closely with vendors, project teams, purchasing, and accounting to resolve discrepancies and support weekly payment processing.

DUTIES AND RESPONSIBILITES:

Monitor the accounts payable inbox and process invoices and credit memos promptly

Review invoices and enter vendor invoices

Research discrepancies on invoices vs purchase order

Enter new vendors accurately into the accounting system and route them for approval

Maintain vendor records and obtain W-9s, payment details, and compliance documents as required

Reconcile vendor statements and investigate missing, duplicate, or past-due items

Prepare weekly check and electronic payment runs

Assist with positive pay

Respond to vendor questions and communicate payment status professionally

Process expense reports

Process credit card payment reciliation

Maintain organized electronic files and audit-ready records

Assist with month-end close review of accounts payable aging

Process sales and used tax

Process city taxes

Bi-weekly timesheet review

Part time answering phones and assisting front desk tasks

SKILLS AND ABILITIES:

High degree of accuracy and attention to detail

Organized and able to manage competing deadlines

Clear written and verbal communication

Proficiency with Excel, Outlook, and PDF documents

Comfort working in accounting or ERP systems

Ability to research discrepancies and follow issues through resolution

Understanding of accounts payable processes and internal controls

Team-oriented, service-focused approach

Works independently and handles confidential information

Self-motivated.

WORK ENVIRONMENT AND PHYSICAL DEMANDS:

This position requires an in person office presence, spending much of your time typing on a computer. Must be comfortable working in an office, cubicle environment with other team members.

POSITION TYPE AND HOURS:

Full Time in office, non-exempt

Monday – Friday 8am-5pm

CREDENTIALS AND EXPERIENCE:

High school diploma or equivalent required

One year of accounts payable, accounting, or administrative experience preferred

Experience with accounting or ERP software preferred

Working knowledge of Microsoft Excel, Outlook, and PDF documents

Accurate data entry and 10-key skills

Worksite address

renton, WA, 98056, US

Who can apply

Review the original listing for work authorization, qualifications and employer requirements.