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Job description
Job Description Job Description JOB SUMMARY:
The Accounts Payable Specialist supports accurate and timely processing of invoices and payments. This position reviews documentation, enters invoices into the accounting system, routes items for approval, reconciles vendor statements, and maintains complete electronic records. The role works closely with vendors, project teams, purchasing, and accounting to resolve discrepancies and support weekly payment processing.
DUTIES AND RESPONSIBILITES:
Monitor the accounts payable inbox and process invoices and credit memos promptly
Review invoices and enter vendor invoices
Research discrepancies on invoices vs purchase order
Enter new vendors accurately into the accounting system and route them for approval
Maintain vendor records and obtain W-9s, payment details, and compliance documents as required
Reconcile vendor statements and investigate missing, duplicate, or past-due items
Prepare weekly check and electronic payment runs
Assist with positive pay
Respond to vendor questions and communicate payment status professionally
Process expense reports
Process credit card payment reciliation
Maintain organized electronic files and audit-ready records
Assist with month-end close review of accounts payable aging
Process sales and used tax
Process city taxes
Bi-weekly timesheet review
Part time answering phones and assisting front desk tasks
SKILLS AND ABILITIES:
High degree of accuracy and attention to detail
Organized and able to manage competing deadlines
Clear written and verbal communication
Proficiency with Excel, Outlook, and PDF documents
Comfort working in accounting or ERP systems
Ability to research discrepancies and follow issues through resolution
Understanding of accounts payable processes and internal controls
Team-oriented, service-focused approach
Works independently and handles confidential information
Self-motivated.
WORK ENVIRONMENT AND PHYSICAL DEMANDS:
This position requires an in person office presence, spending much of your time typing on a computer. Must be comfortable working in an office, cubicle environment with other team members.
POSITION TYPE AND HOURS:
Full Time in office, non-exempt
Monday - Friday 8am-5pm
CREDENTIALS AND EXPERIENCE:
High school diploma or equivalent required
One year of accounts payable, accounting, or administrative experience preferred
Experience with accounting or ERP software preferred
Working knowledge of Microsoft Excel, Outlook, and PDF documents
Accurate data entry and 10-key skills
Worksite address
renton, WA, 98055, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.