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Job description
Primary Purpose
The Accounts Payable Specialist is responsible for performing a variety of clerical accounting duties involving financial record keeping or bookkeeping of transactions mainly dealing with accounts payable, while maintaining confidentiality. This position tracks open purchase orders and is responsible for maintaining vendor interaction.
Education and Qualification Requirements
High school diploma or equivalent (GED)
Valid FL Driver’s License
Basic knowledge of Microsoft Works, Outlook, Power Point, Excel
Basic knowledge of and ability to operate general office equipment
Duties
Receive and distribute invoices accordingly
Prepare check requests
Process per diems and travel reimbursements
Purchase card statement payment processing
Verify invoices against purchase orders for payment
Review invoices against contracts for payment processing
Monitor receiving records on purchase orders
Routinely research open purchase orders
Analyze vendor statements
Inspect invoice entries for accuracy and attachment discrepancies
Maintain vendor interactions and follow up on invoices not received/invoice issues
Void and reissue accounts payable checks as requested
Compare payable register to invoices
Frequently review and research outstanding accounts payable invoices
Verify supportive details for transactions
Process accounts payable checks, electronic funds transfers (EFT), and direct disbursements
Monitor check stock, submit requisition, and place order
Prepare accounts payable records for scanning and approval
Routinely review invoice addresses with vendor records
Contact vendors and employees for EFT setup
Assemble, organize, and summarize requested information
Type reports, correspondence, forms and other documents
File/retrieve documentation/reports/files
Computers/applicable software/office equipment/printers/scanner
Other duties assigned
Job Controls and Complexities
Report directly to supervisor
Adhere to laws/agency policy/rules/ regulations/SOP/ procedures
Maintain confidentiality/security of files and information obtained in the course of employment
Process/compile/disseminate record/public record information as directed by approving authority in accordance with lawful requirements
Provide assistance to citizens, visitors, employees and other public and private entities in an effort to meet their needs and build positive community relationships/resolve complaints/address conflicts
Maintain continuity and operational efficiency by accurate and timely dissemination of information to Staff and co-workers
Adhere to leave, overtime and attendance policies/procedures (i.e. arrive promptly, regular attendance at work, notification to supervisor regarding absence from work due to illness or untimely incidents, etc.)
Contacts
SJSO Employees
General Public
Other Government Entities
Vendors
Grade Classification
Entry to intermediate level work
Performs independently under general supervision
Work requires application of general knowledge of business practices in various situations
Deals with problems or situations that remain stable
Physical Environment
Work is primarily in an office environment
Normal business hours apply; however, hours are subject to vary and overtime may be necessary including nights, holidays, and weekends
Sit for long periods
See at normal range or with accommodations
Hear at normal level or with accommodations
Speak understandably
Manual dexterity
Ambulate independently
Frequently grasp/push/pull/bend/squat/lift/carry items up to 20 lbs.
Occasionally reach above head/kneel/walk/climb/stoop/stand/lift items up to 50 lbs.
Important Information
Regular attendance is critical to the success of this position and assignment and is required of all Agency personnel.
The list of tasks, policies and proficiencies for this position, as well as any statements contained within this page are considered essential. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, other employees, or the public. This job description in no way states or implies the listed duties are the only duties to be performed by the employee occupying this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by his/her supervisor.
See SJSO Policy for additional information on agency expectations.
EFFECTIVE: 09/21/2026
History: Revised Job Description format
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.