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Job description
Accounts Payable SpecialistA local city government agency is seeking an experienced Accounts Payable Specialist to support a busy finance department during a period of process improvement and operational enhancement. This role offers the opportunity to play a key part in strengthening AP workflows, improving vendor onboarding processes, enhancing documentation standards, and supporting automation initiatives. The position may be two months contract with possibilities of extending.If you enjoy improving processes, partnering with multiple departments, and working in a mission-driven environment that serves the community, this could be an excellent opportunity.Key ResponsibilitiesPerform full-cycle accounts payable processing, including invoice review, coding, and payment processing.Review invoices for accuracy, proper approvals, and compliance with established municipal policies and procedures.Process purchase order (PO) and non-PO invoices while ensuring appropriate supporting documentation is maintained.Manage the AP inbox and respond to vendor and internal department inquiries in a timely manner.Prepare and process weekly vendor payments via check, ACH, and electronic payment methods.Maintain vendor records and oversee vendor onboarding, including W-9 collection, validation, and setup.Identify opportunities to improve vendor onboarding, W-9 compliance, and AP workflows.Assist with workflow automation initiatives, electronic approval routing, and process optimization projects.Develop and maintain AP procedures, process documentation, and desk manuals to support operational consistency.Monitor outstanding liabilities and ensure timely payment of obligations.Support annual 1099 reporting and filing activities.Reconcile AP-related accounts and assist with month-end and year-end close activities.Collaborate with procurement, public works, utilities, administration, and department managers to resolve invoice and payment issues.Support audit requests by preparing schedules and gathering requested documentation.Participate in special projects related to finance modernization and continuous process improvement.
Worksite address
daly city, CA, 94014, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.