Accounts Payable Specialist

Job description

Trek Travel provides global cycling, hiking, and walking vacations of a lifetime with the goal of helping more people actively explore and experience the world. In the Accounts Payable Specialist role, you will work closely with the Accounting team to manage and process invoices and payments to ensure timely and accurate financial transactions. The Accounts Payable Specialist role will have the opportunity to add value to the accounting department, while being exposed to various parts of the business.

This is your opportunity to join the Trek Travel team and help shape the guest experience behind the scenes.

POSITION RESPONSIBILITIES INCLUDE, BUT NOT LIMITED TO: Performing daily financial transactions including verification and coding of invoices

Processing domestic and European vendor payments in a timely manner

Supporting the company commercial card maintenance, approval and reconciliation process

Interacting with domestic and European departments to discuss vendor transactions and payments

Working closely with Business Analysts and Trip Designers to review trip costs

Ensuring compliance with accounts payable processes (e.g. W-9, sales and use taxes)

Reconciling related AP balance sheet accounts

Processing and filing annual 1099 forms

Additional projects as needed (e.g. supporting month-end close or process improvement initiatives)

WHAT ELSE WE’D LIKE TO SEE FROM YOU: An Associates degree in Accounting or 3+ years of relevant experience

Experience in Bookkeeping or Accounting work

You are proficient with Microsoft Office Suite and have strong Microsoft Excel skills

You have hands-on experience using AI tools in your daily work, are genuinely curious about AI learning, and enjoy exploring new AI systems, testing out use cases, and sharing what you discover with the team

You bring strong deductive reasoning, analytical thinking, and problem-solving skills, along with sharp attention to detail

You are committed to accuracy, reliability, efficiency, deadlines and organization

You rock a positive, solution-oriented attitude and always ask "How can I help?"

You communicate clearly in writing and on the phone

Your motivation drives you as you volunteer for new challenges without wanting to be asked

When things change, you can roll with the punches and think well on your feet

You exude fun and flexibility while contributing to the overall success of your team

Availability to work 40 hours/week during regular business hours (Monday-Friday, 8 AM - 5 PM)

TREK TRAVEL OFFERS: A fast pace, casual, fun and flexible company culture where initiative and pro-activity are highly valued

Competitive health care

Dental and vision insurance

Flexible Spending Accounts (FSA)

Short Term/Long Term Disability

Life Insurance

Paid Parental Leave

401(k) with company match

Competitive Paid Time Off and Volunteer Time Off package

Paid Holidays 

Flexible schedules

Reward program for sustainable commuting to the office

Employee discounts and outdoor industry discounts

At Trek Travel, we think outside the box, continuously improve, encourage feedback, and give it all we have, all the time, no exceptions. This is a full-time position and is eligible for Trek Travel’s competitive benefits package. This position is based in Madison, Wisconsin with the flexibility to work remotely and reports to the CFO. Interest in the active travel industry is beneficial, but not required.

If you have what it takes to join our team and the desire to help shape Trek Travel's future, we wish you the best of luck and look forward to your application!

Worksite address

madison, WI, 53774, US

Who can apply

Review the original listing for work authorization, qualifications and employer requirements.