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Job description
Accounts Payable Specialist
Phoenix, Arizona, United States
About the Job
Accounts Payable Specialist Location: Phoenix, AZ (on-site) (West Valley) Compensation: $22.00 – $24.00 per hour Employment Type: Direct Hire (based on experience)
About the Company Our client is an established transportation and logistics provider with a strong presence across the Southwest and beyond. Located in Phoenix's West Valley, with operations spanning 20+ locations and extending into Mexico, they deliver reliable, end-to-end supply chain solutions to a diverse customer base. The accounting team supports a fast-paced, multi-location operation and is growing to keep pace with continued expansion.
Position Summary The Accounts Payable Specialist is responsible for the full-cycle processing of vendor invoices and payments across multiple states. This role requires accuracy, strong attention to detail, and the ability to manage a high volume of transactions in a deadline-driven environment. The ideal candidate has solid AP fundamentals, understands three-way matching, and is comfortable working with vendors, internal departments, and operations teams to resolve discrepancies.
Key Responsibilities
Process a high volume of vendor invoices accurately and on time, ensuring proper coding, approval, and entry into the accounting system.
Perform three-way matching of purchase orders, receiving documents, and invoices to verify accuracy before payment.
Pull and review invoices, research discrepancies, and work directly with vendors and internal stakeholders to resolve issues.
Prepare and process weekly check runs, ACH payments, and wire transfers.
Perform monthly account reconciliations, including vendor statements and AP sub-ledger to GL.
Maintain accurate vendor records, including W-9s and 1099 documentation.
Support multi-state operations, ensuring compliance with applicable tax and reporting requirements.
Assist with month-end close activities related to AP.
Partner with the Controller and broader accounting team on process improvements and ad hoc projects.
Required Qualifications
2+ years of full-cycle accounts payable experience
Demonstrated experience with three-way matching and invoice processing
Strong account reconciliation skills
Multi-state AP experience
Proficiency in Microsoft Excel
Strong attention to detail, organizational skills, and ability to manage competing deadlines
Excellent written and verbal communication skills
Preferred (Not Required)
AP experience in trucking, logistics, supply chain, heavy equipment, or freight
Sage experience
Worksite address
phoenix, AZ, 85003, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.