Accounts Payable Specialist

Job description

Job Descriptions:

GENERAL JOB SUMMARY:

The Accounts Payable (AP) role is responsible for the accurate and timely processing of supplier invoices, ensuring proper alignment with purchase orders, receipts, and contractual terms. This role is critical to maintaining financial integrity, supplier relationships, and compliance within a government contracting and AS9100-regulated environment.

The AP function operates within Deltek Costpoint and ensures that all financial transactions are properly coded, approved, and traceable across programs, production, engineering, and supply chain activities.

This position reports to the Financial Controller and works closely with Supply Chain, Receiving, MP&L, Quality, and Program teams to ensure invoice accuracy and resolution of discrepancies.

ESSENTIAL JOB FUNCTIONS:

Invoice Processing & Validation

Process supplier invoices in Costpoint with accuracy and timeliness

Perform 3-way match (Purchase Order, Receiving, Invoice) prior to payment

Validate pricing, quantities, terms, and tax treatment

Ensure invoices are coded correctly to:

Project / Program

Organization / Department

General Ledger accounts

Purchase Order & Receiving Alignment

Coordinate with Supply Chain (Buyers) and Receiving to resolve discrepancies

Ensure all invoices are supported by approved purchase orders and receiving documentation

Support resolution of:

Quantity mismatches

Pricing discrepancies

Missing receipts or incomplete documentation

Payment Processing

Prepare and process payment runs (ACH, wire, check) in accordance with terms

Ensure timely payments to maintain supplier performance and relationships

Monitor and optimize payment timing relative to cash flow and contractual terms

Vendor Management Support

Maintain accurate vendor records in Costpoint

Support vendor onboarding in alignment with compliance requirements (W-9, banking, etc.)

Respond to supplier inquiries related to invoices and payments

Coordinate with Supply Chain on vendor performance and issue resolution

Reconciliation & Financial Accuracy

Reconcile AP subledger to General Ledger

Monitor open liabilities and ensure proper accruals where required

Support month-end close activities related to accounts payable

Ensure financial data reflects actual procurement and operational activity

Compliance & Internal Controls

Adhere to Segregation of Duties (SoD) requirements within Costpoint

Ensure compliance with:

FAR / DFARS (as applicable)

AS9100D documentation and traceability expectations

Internal financial policies and controls

Maintain audit-ready documentation for all transactions

Cross-Functional Integration

Interface with:

Supply Chain – PO accuracy, pricing, vendor alignment

Receiving / MP&L – receipt verification and inventory alignment

Quality – nonconforming material impacting invoice/payment holds

Operations – material usage and timing alignment

PMO / Cost Analyst – project cost tracking and validation

Ensure financial transactions reflect real-time operational execution

Issue Resolution & Problem Solving

Identify and resolve invoice discrepancies and processing delays

Escalate systemic issues (pricing, supplier performance, process gaps)

Support root cause and corrective action for recurring AP issues

Continuous Improvement

Improve AP workflows, cycle times, and accuracy

Support automation and standardization within Costpoint

Contribute to process improvements across Procure-to-Pay (P2P) cycle

SUPERVISORY RESPONSIBILITY

No direct supervisory responsibility

Works under direction of the Financial Controller

Required Experience:

KNOWLEDGE, SKILLS & ABILITIES

Required

Strong understanding of Accounts Payable processes and controls

Experience with ERP systems (preferably Deltek Costpoint)

Knowledge of 3-way matching (PO, Receipt, Invoice)

High attention to detail and accuracy

Strong organizational and time management skills

Proficiency in Microsoft Excel

Ability to work cross-functionally in a fast-paced environment

Ability to handle sensitive financial and export-controlled information (ITAR awareness)

Preferred

Experience in government contracting (FAR / DFARS)

Experience in manufacturing or aerospace environment

Familiarity with inventory-driven environments and material traceability

Understanding of procurement and supply chain processes

EDUCATION AND EXPERIENCE

Required

Associate’s or Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience)

2–5 years of Accounts Payable or related experience

Preferred

Experience with Costpoint ERP

Experience supporting audits and compliance environments

WORK ENVIRONMENT / PHYSICAL REQUIREMENTS

Office-based role with frequent cross-functional interaction

Ability to work in a dynamic, fast-paced environment

Occasional interaction with receiving, inventory, and production areas

Ability to sit and work at a computer for extended periods

TRAVEL REQUIREMENTS

Minimal ( THE ABOVE STATEMENTS ARE INTENDED TO DESCRIBE THE GENERAL NATURE AND LEVEL OF WORK BEING PERFORMED BY INDIVIDUALS ASSIGNED TO THIS CLASSIFICATION. THEY ARE NOT INTENDED TO BE CONSTRUED AS AN EXHAUSTIVE LIST OF ALL RESPONSIBILITIES, DUTIES AND SKILLS REQUIRED OF PERSONNEL SO CLASSIFIED.

A REVIEW OF THIS CLASSIFICATION HAS EXCLUDED THE MARGINAL FUNCTIONS OF THE CLASSIFICATION THAT ARE INCIDENTAL TO THE PERFORMANCE OF FUNDAMENTAL JOB JUTIES. ALL DUTIES AND RESPONSIBILITIES ARE ESSENTIAL JOB FUNCTIONS AND REQUIREMENTS AND ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES TO PERFORM THIS JOB PROFICIENTLY. THE REQUIREMENTS LISTED IN THIS DOCUMENT ARE THE MINIMUM LEVELS OF KNOWLEDGE, SKILLS OR ABILITIES.

EEO/M/F/D/V

#LI-Onsite

Keyword: accounts payable, Costpoint, 3-way match, supplier invoices, purchase orders, discrepancies, vendor management, FAR, DFARS, AS9100, Excel

Kratos Defense is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.

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From: Kratos Defense

Worksite address

pontiac, MI, 48340, US

Who can apply

Review the original listing for work authorization, qualifications and employer requirements.