Accounts Payable Specialist

Job description

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Location Twin Cities

Job Family LR-Clerical

Full/Part Time Full-Time

Regular/Temporary Regular

Job Code 1888

Employee Class AFSCME Unit 6 - Clerical

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About the Job

Position Overview

The Accounts Payable Specialist manages the institutional disbursement cycles, encompassing wire transfers, payment revocations, and complex financial adjustments. Serving as a primary resource for University-wide inquiries, this role operates with independence while adhering to defined regulatory frameworks and departmental oversight.

Work Environment

This hybrid position is based on the Twin Cities campus. For those located in the metro area, a minimum of three days per week in the office is expected. Internal and external applicants located near other UMN system campuses and across the State of Minnesota may also be considered, and we encourage all interested candidates to apply. Occasional travel to the Twin Cities campus may be required for events and all-staff meetings. Out of state candidates must be willing to relocate to Minnesota at their own expense.

Work Schedule: 40 hours per week, Monday through Friday.

Primary Responsibilities

Core duties are reassigned on a quarterly basis to facilitate comprehensive cross-training and maintain staff proficiency across all disbursement methodologies.

Payment Cycle Operations (40%):

Execute institutional PeopleSoft pay-cycles for Check and ACH disbursements while meeting daily 08:30 and 14:30 processing windows.

Administer VCard and Payroll cycles in accordance with established schedules.

Reconcile daily financial activity and resolve identified discrepancies.

Monitor and resolve positive pay exception reports within the banking portal.

Coordinate with Printing Services and mail distribution to ensure all fulfillment deadlines are met.

Wire Payment Management (40%):

Evaluate wire request documentation to confirm adherence to institutional policy.

Execute necessary financial entries within the PeopleSoft environment.

Initiate and coordinate transactions through the banking system portal.

Finalize payments and address hurdles in alignment with unit standards.

Perform digital imaging and archival of all required support records.

General Accounts Payable Administration (20%):

Facilitate departmental voucher upload processes by validating spreadsheet integrity and rectifying data deficiencies with internal units.

Administer specialized payments and obligations for V-Card as well as state and federal tax entities.

Manage WorkflowGen requests for payment revocations, cancellations, and re-issuances.

Investigate ACH returns and track returned checks to re-initiate funds.

Resolve complex accounts payable inquiries by partnering with vendors and banks to remedy transaction discrepancies.

Authorize and clear fiscal deposits while completing technical system entries.

Generate journal entries specifically for sponsored project funding deposits.

Triage and distribute incoming departmental mail to meet daily routing requirements.

Support additional departmental initiatives and projects as requested.

Qualifications

Required Qualifications (please document on resume):

Four years of professional experience in accounting and accounts payable operations.

Proficiency with Microsoft Suite and Google Workspace.

Advanced analytical capabilities and strategic problem-solving aptitude.

Experience providing customer service.

Preferred Qualifications:

Ability to function with independence to fulfill core departmental responsibilities.

Superior communication skills, both written and verbal.

Practical knowledge of comprehensive disbursement cycles.

Background in institutional financial operations within complex, multifaceted organizations.

Technical proficiency in PeopleSoft or comparable enterprise financial platforms.

Pay and Benefits

Pay Range: $53,538-$60,000; depending on education/qualifications/experience

Time Appointment: 100% Appointment

Position Type :Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

Competitive wages, paid holidays, and generous time off

Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program

Low-cost medical, dental, and pharmacy plans

Healthcare and dependent care flexible spending accounts

University HSA contributions

Disability and employer-paid life insurance

Employee wellbeing program

Excellent retirement plans with employer contribution

Public Service Loan Forgiveness (PSLF) opportunity

Financial counseling services

Employee Assistance Program with eight sessions of counseling at no cost

Employee Transit Pass with free or reduced rates in the Twin Cities metro area

While our salary ranges provide a framework, it is important to note that most of the

time, the initial pay may not reach the maximum of the range. This approach ensures

that compensation reflects the value and unique contributions of each candidate while

maintaining equity within our organization. As part of our commitment to fair and

equitable compensation, please be aware that the salary offered to incoming candidates

will be based on their individual credentials and experience.

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

A resume is required to be considered for this position.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U:

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About University of Minnesota

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by Forbes as a Best Employer for Company Culture (2026), Best Employer for Women (2023, 2025, 2026), and Best Employer by State ). In 2026, we also received Culture Excellence & Industry Awards recognition for employee appreciation and work-life flexibility.

Worksite address

st paul, MN, 55130, US

Who can apply

Review the original listing for work authorization, qualifications and employer requirements.