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Job description
Accounts Payable Vendor Relations, Statement Specialist
The Accounts Payable Vendor Relations, Statement Specialist serves as the primary point of contact for major inventory suppliers, managing monthly account reconciliations, supplier communications, and resolution of open issues or disputes. This role collaborates with suppliers and internal cross-functional teams to resolve discrepancies, reconcile accounts, and improve invoice processing efficiency. The specialist delivers high-quality customer service while ensuring compliance with company policies and accounting standards.
Responsibilities
Responsible for reviewing and reconciling supplier monthly statements
Main point of contact for AP issues from major inventory suppliers
Responsible for building and maintaining effective relationships with supplier account representatives and internal business partners
Responsible for scheduling, conducting and leading monthly conference calls with suppliers to review account status, aged balances and outstanding issues
Ensure consistent and timely communication with suppliers between conference calls
Maintain current and accurate records of open statement items in PeopleSoft Statement database
Research & Resolve invoice discrepancies, issues & unapplied credits, utilizing internal systems including EDI, JD Edwards, Kofax Total Agility & Peoplesoft
Analyze root cause and communicate with suppliers regarding past due invoices, disputes and billing or process inefficiencies
Review and resolve documents promptly within the assigned workflow software (Ricoh KTA)
Create, provide and review monthly reporting timely with suppliers and leadership consistently
Create correction memos when needed
Build strong partnerships and collaborate with internal and external departments to resolve issues timely
Responds to inquiries and provides excellent customer service to internal customers
Additional tasks and projects assigned by Management
Qualifications
Excellent research and resolution skills
Excellent analytical, problem solving and decision-making skills
High degree of accuracy and attention to detail
Excellent organizational and follow-up skills
Strong written and verbal communication skills with a customer-focused approach
Exceptional oral and written communication and customer service skills
Self-motivated; able to effectively prioritize tasks and organize schedule
Ability to work on multiple assignments with competing priorities
Self-starter, able to work in fast paced environment
Strong work ethic and self-motivation skills
Results driven
Team Player
Positive Attitude
Conflict Management Skills
High School graduate or higher
Preferred Qualifications
2+ years' experience with high volume Accounts Payable Inventory 3-Way Match environment preferred
Knowledge of basic AP and Accounting Principles
JD Edwards and PeopleSoft experience preferred
Advanced Excel knowledge preferred
Physical Demands / Working Environment
Primarily performed in a professional, climate-controlled office setting, with occasional field responsibilities.
Position requires working on-site in the office four (4) days per week. The fifth workday may be performed remotely, subject to business needs and manager approval.
Prolonged sitting (7–8 hours daily) with frequent computer and 10-key use.
Occasional standing, walking, bending, and lifting of light objects up to 25 pounds.
Continuous close vision required for detailed financial data; adequate hearing for phone and virtual communication.
Requires sustained concentration, attention to detail, and ability to manage multiple deadlines.
GPC conducts its business without regard to sex, race, creed, color, religion, marital status, national origin, citizenship status, age, pregnancy, sexual orientation, gender identity or expression, genetic information, disability, military status, status as a veteran, or any other protected characteristic. GPC's policy is to recruit, hire, train, promote, assign, transfer and terminate employees based on their own ability, achievement, experience and conduct and other legitimate business reasons.
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.