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Job description
Job Title: Accounts Payable Specialist - Yardi
Company: Red Tail Acquisitions
Department: Accounting / Finance
Location: In-person, Irvine Office - CA
Status: Full-Time
Reports to: Accounting Manager / Controller
Job Summary
Red Tail Acquisitions is seeking a detail-oriented and organized Accounts Payable Specialist to join our accounting team on a full-time basis in our Irvine office. The ideal candidate will have experience processing accounts payable for a property management or real estate organization and hands-on experience using Yardi software.
The Accounts Payable Specialist will be responsible for processing vendor invoices, verifying coding and approvals, maintaining accurate vendor records, preparing payments, reconciling accounts, and ensuring invoices are processed accurately and on a timely basis.
Essential Responsibilities
Process a high volume of vendor invoices through Yardi and ensure invoices are properly coded to the appropriate property, entity, account, and department.
Review invoices for accuracy, appropriate approvals, supporting documentation, and compliance with company policies.
Enter, review, and process invoices using Yardi PayScan / Procure-to-Pay, as applicable.
Match invoices to purchase orders, contracts, work orders, or other supporting documentation.
Research and resolve invoice discrepancies, duplicate invoices, incorrect coding, and payment issues.
Maintain accurate vendor information, including W-9s, payment details, and contact information.
Communicate with property managers, vendors, and internal accounting teams regarding invoice status and discrepancies.
Prepare and process vendor payments in accordance with established payment schedules.
Assist with weekly and monthly AP reporting and reconciliation.
Reconcile vendor statements and research outstanding or aged invoices.
Assist with month-end and year-end closing activities related to accounts payable.
Ensure property documentation and retention of AP records.
Assist with 1099 preparation and year-end vendor reporting.
Monitor outstanding invoices and follow up on missing approvals or documentation.
Maintain confidentiality of financial and vendor information.
Perform other accounting and administrative duties as assigned.
Qualifications 2+ years of accounts payable or general accounting experience, preferably withing property management or real estate.
Hands-on experience with Yardi Voyager, Yardi Elevate, or other Yardi accounting platforms strongly preferred.
Experience with Yardi PayScan / Procure-to-Pay is a plus.
Strong understanding of accounts payable and basic accounting principles.
Proficiency with Microsoft Excel and Microsoft Office.
Strong attention to detail and a high degree of accuracy.
Excellent organizational and time-management skills.
Ability to prioritize multiple tasks and meet deadlines.
Ability to research discrepancies and resolve issues independently.
Ability to work effectively with vendors, property managers, and accounting personnel.
Preferred Experience Property management accounting experience.
Experience processing invoices across multiple properties and legal entities.
Experience with Yardi GL/AP modules.
Knowledge of property-level accounting and expense coding.
Experience with 1099 reporting and vendor compliance.
Experience handling high-volume invoice processing.
Physical Requirements Prolonged periods of sitting and working at a computer.
Occasionally required to stand, walk, bend, reach, and lift up to 25 pounds.
Red Tail Acquisitions is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
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Worksite address
irvine, CA, 92713, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.