Job description
This is a remote position.
Our client is looking for an Accounts Receivable & Payable Specialistto support the daily financial operations of their organization. This role plays a key part in managing invoicing, payment processing, and financial recordkeeping while ensuring accuracy and efficiency across the company’s accounting workflows. The position offers the opportunity to collaborate closely with a small finance team while contributing directly to the reliability and organization of the company’s financial processes.
The company operates within the manufacturing industry and has built a strong reputation over several decades by delivering consistent products and maintaining long-standing relationships with clients and partners.
This is a fully remote, detail-oriented accounting role where the selected candidate will oversee both accounts receivable and accounts payable activities while working within the company’s ERP system through a virtual desktop environment. The position requires someone comfortable with structured financial workflows, strong organizational skills, and the ability to manage multiple priorities while maintaining accuracy.
Responsibilities
Generate and send customer invoices through the company’s ERP system
Accurately apply incoming payments including ACH, wire transfers, checks, and credit card payments
Monitor accounts receivable aging reports and follow up on outstanding balances
Communicate with customers regarding invoice status and payment timelines via email
Process credit memos and assist with account reconciliation tasks
Collaborate with Sales and Project Management teams to maintain accurate customer accounts
Enter vendor invoices into the ERP system while ensuring accuracy and completeness
Match vendor invoices with purchase orders and packing documentation
Prepare weekly payment runs including checks and ACH payments for internal approval
Maintain organized records of vendor information, invoices, and payment histories
Communicate with vendors to resolve billing discrepancies or questions
Perform daily transaction entry and bookkeeping tasks within the ERP system
Assist with month-end close activities and reconciliation processes
Support bank and credit card reconciliations
Maintain accurate financial records that are organized and ready for auditing
Remain available during Eastern Time business hours through Microsoft Teams
Provide proactive updates regarding financial items, open issues, or discrepancies
Identify potential financial discrepancies early and escalate them when necessary
Coordinate with internal teams such as Sales and Operations when financial clarification is needed
Requirements
Associate’s or Bachelor’s degree in Accounting, Finance, or a related field
Minimum of 5 years of experience in accounts receivable, accounts payable, bookkeeping, or similar accounting roles
Experience working with ERP systems, preferably Sage 300
Strong proficiency in Microsoft Excel including formulas, pivot tables, and data organization
Professional-level English communication skills, both written and verbal
Reliable internet connection and a personal computer capable of supporting virtual desktop sessions
Qualifications
Experience using Sage 300 is strongly preferred
Experience with other Sage systems such as Sage 50, Sage 100, or Sage Intacct is valuable
Familiarity with ERP systems such as NetSuite, SAP Business One, or QuickBooks Enterprise may also be considered
Strong organizational skills and attention to detail
Ability to manage structured financial workflows independently
Comfortable working remotely in a collaborative environment
Ability to handle confidential financial information with discretion
Benefits
Full-time position
100% remote work environment
Long-term role with a well-established U.S. company
Opportunity to join the team during a period of operational modernization
Collaborative work environment where contributions have a direct impact
Opportunity to take ownership of important accounting processes
Originally posted on Himalayas
Who can apply
Eligible countries: United States. Accepted UTC offsets: UTC-10, UTC-9, UTC-8, UTC-7, UTC-6, UTC-5, UTC+14. Review the full description for employer-specific work authorization, residency and schedule requirements.