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Job description
Accounts Receivable SpecialistExciting opportunity for an Accounts Receivable Specialist – urgently hiring! Job title: Accounts Receivable Specialist. Pay: based on experience and level (AR I, AR II, or AR III). Hours: full-time, Monday - Friday. Start date: ASAP. Looking for a career that allows you to put your accounting and organizational skills to work? Join a growing team as an Accounts Receivable Specialist and play an important role in maintaining accurate customer accounts, billing, collections, and financial records. As an Accounts Receivable Specialist, you'll provide financial, administrative, and clerical support while ensuring customer accounts, invoices, payments, and records are accurate and up to date. This position is perfect for someone who is highly organized, detail-oriented, and comfortable working with customers and financial information.What you'll do as an Accounts Receivable Specialist, you will be responsible for:Preparing, reviewing, and processing customer invoices and supporting documentationVerifying pricing, purchase orders, quantities, and customer billing requirements for accuracySending invoices and required documentation to customers through email, portals, mail, and other methodsPosting cash receipts, checks, ACH payments, credit card payments, deposits, discounts, and creditsReconciling customer accounts and researching payment discrepancies, including short payments, overpayments, and unapplied cashWorking with Accounts Payable to ensure Accounts Receivable activity and month-end balances are accurateCommunicating professionally with customers regarding invoices, payments, account balances, credits, and billing questionsReviewing aging reports, sending statements, and following up on overdue paymentsProcessing and reviewing customer credit applications and assisting with credit decisionsResolving billing concerns, disputed invoices, and account discrepancies with customers and internal departmentsPreparing quarterly, year-end, financial, operational, and quality reports as neededMaintaining organized electronic records of invoices and supporting documentationAssisting with company deposits and authorized customer credit card transactions when neededMaintaining confidentiality and following company, safety, quality, and financial proceduresWhat you'll bring the ideal candidate for this role will have:Previous experience in Accounts Receivable, billing, collections, bookkeeping, accounting, or related financial workAn associate degree or equivalent experienceUnderstanding of basic accounting principles, account reconciliation, collections, and credit practicesExperience using spreadsheets and accounting software, including QuickBooksProficiency in Microsoft Office, especially Excel and OutlookStrong attention to detail and the ability to accurately manage financial informationExcellent organizational and time-management skillsStrong written and verbal communication skillsCustomer service, problem-solving, and collection/negotiation skillsAbility to prioritize multiple deadlines and follow issues through to resolutionAbility to handle confidential customer and financial information appropriatelyAccounts Receivable Career Levels:AR I: Supports Accounts Receivable responsibilities under supervision while developing proficiency in billing, cash posting, collections, reporting, and company systems.AR II: Independently handles billing, collections, cash application, reconciliation, customer communication, and reporting.AR III: Highly skilled Accounts Receivable professional who handles complex billing and collection matters, supports reporting and process improvements, and serves as a trainer and resource for the team.Why join us? Full-time, stable employment. Opportunities for growth and advancement through AR I, AR II, and AR III levels. Hands-on experience in billing, accounting, collections, reconciliation, and financial reporting. Supportive team environment. Opportunity to work with a company that values accuracy, quality, confidentiality, and professional growth.Physical requirements this position involves prolonged periods of sitting and working with standard office equipment, including computers, phones, printers, calculators, scanners, and filing systems. Occasional walking, bending, reaching, and lifting of up to 5–10 pounds may be required.Additional requirements candidates must successfully complete a reference check, background screening, and fit-for-duty physical.Ready to take the next step? If you're organized, detail-oriented, and ready to build your career in accounting and Accounts Receivable, apply today or contact our recruiting team to learn more!
Worksite address
westbrook, ME, 04092, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.