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Job description
Organize and manage electronic records across the organization. This role will focus on reviewing existing files and folder structures, reorganizing them for efficiency, and ensuring compliance with federal records management requirements. Work with staff across departments to decide what to archive, update, or delete, while also providing staff with training and guidance on proper records practices.
Position is currently anticipated to be part-time but may surge to full-time for short periods of time or eventually convert to full-time based on customer needs.
Position will be primarily remote with some on-site support required.
Responsibilities:
• Review and assess existing files and folder structures across organization.
• Reorganize records to improve efficiency, accessibility, and compliance with federal requirements.
• Separate and categorize files to align with federal records management rules and retention schedules.
• Work with departments to review records and determine appropriate actions related to archiving, updating/renewing, and deleting/disposing.
• Update records to current formats and ensure accurate metadata.
• Conduct periodic audits of departmental files for compliance and accuracy.
• Develop and maintain consistent file naming conventions and folder structures.
• Provide staff training on proper records management practices, retention schedules, and file organization.
• Collaborate with IT staff to ensure electronic systems support records lifecycle needs.
• Assist in drafting or updating records management procedures, guidelines, and checklists.
Required Skills
Required Experience
Qualifications
• Associate or bachelor’s degree is preferred and 1-5 years of related experience. Candidates without a degree will be considered if the candidate has additional relevant experience.
• Familiarity with records management principles and federal requirements (e.g., Federal Records Act, NARA guidelines).
• Strong organizational skills with attention to detail and accuracy.
• Ability to assess large sets of files and create efficient structures for access and retention.
• Strong communication skills, both orally and in writing.
• Comfortable working with electronic records systems and basic IT tools.
• Team-oriented and able to work across multiple departments.
• Self-motivated with the ability to identify improvements and follow through.
• Must be detail-oriented, proactive, highly organized, and able to prioritize tasks and multi-task.
• Experience supporting a nationwide mid-to large Federal agency enterprise is a plus.
• Must be able to obtain agency suitability clearance prior to start.
Worksite address
rockville, MD, 20849, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.