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Job description
The Administrative Early Childhood Developmental Specialist (ECDS)/Compliance Specialist position will assume complete responsibility for the classrooms, including supervision of all Lead Teachers, Classroom Technicians, and Lead Teacher/ECDSs working in the classrooms. The Admin ECDS is responsible for ensuring all required classroom documentation, including the annual Individualized Treatment Plan, is timely and accurate. This position will ensure the appropriate developmental testing is completed on all new/potential patients and annually for enrolled patients. This position will also ensure appropriate habilitation services in areas of cognition, communication, social/emotional, motor and adaptive skills; or to reinforce skills learned and practiced in occupational, physical, and/or speech therapy. The Admin ECDS will assist in hiring and training new classroom staff, along with mentoring existing classroom staff. The Admin ECDS must exhibit good communication skills, leadership skills, and be able to problem solve with minimum supervision.
This position will also work with the Patient Care Coordinator and other administrative staff to oversee and monitor all aspects of coordinating patient care, including maintaining all documentation while the patient is enrolled in the Center. This position will acquire approval for treatment and act as the Privacy Officer.
Summary of essential job functions
Follow Arkids Pediatric Day Centers’ Employee Handbook, Management Policies and Procedures Manual, and Medical Policies & Procedures Manual
Ensure all policies and procedures are implemented by staff members, maintaining compliance at all times with all regulations determined by regulatory agencies
Maintain standards set forth by Arkansas Minimum Licensing, Division of Provider Services and Quality Assurance (DPSQA), Medicaid, Arkansas Department of Health, and all other regulatory agencies
Develop lesson plans and distribute them to the classrooms a month in advance, and reviews them with the classroom staff
Ensures the Tally Sheets are being completed as scheduled and checked for accuracy on Monday for the previous week, but a minimum of monthly
Develop an Individualized Treatment Plan (ITP) for each EIDT patient within 1 week of enrollment and annually thereafter and distributes them to classroom staff as appropriate
Update treatment plans, goals and objectives and distribute to classroom staff as appropriate
Schedule and coordinate ITP meetings at a minimum of annually
Programmatic management/supervision of the educational classrooms and classroom staff as it relates to implementation of each patient’s ITP
Assists with day-to-day staffing needs and ensure appropriate supervision and adult-to-child ratios are maintained at all times
Will assume the role of direct service provider when necessary and ensure continual supervision of children assigned to his/her care while promoting a safe, healthy environment and positive emotional climate for the classroom
Ensure the approved developmental assessment is administered within 48 hours of being notified of a ‘refer’ on the developmental screening and annually thereafter
Will maintain a tracker of all required documentation, updating it a minimum of weekly & submitting it to the Center Director at the end of the day each Friday
Review classroom billing daily to ensure accuracy and completion, with hard closeout deadlines for corrections and final submissions of Wednesday at 11:00am (for F/M/T) and Friday at 11:00am (for W/Th), signing & dating classroom rosters upon review
Responsible for ensuring all required classroom documentation is timely and accurate, including all classrooms being ‘locked’ in the billing system
Provide guidance and supervision of classroom planning and activities
Maintain the organization of all classroom supplies
Develop and monitor a list of classroom supplies and submits a monthly supply request to the Center Director by the 3rd week of the month, including item numbers, if applicable
Maintain open communication with parents/guardians, families, visitors, all Arkids Pediatric Day Centers’ staff, and contract staff
Maintain confidentiality of patients and staff at all times
Complete a monthly newsletter for staff and parents/guardians
Complete a monthly activity calendar for staff and parents/guardians and send it out the last week of the month for the new month
Maintain familiarity with health and safety guidelines, including standard precautions and daily operating procedures
Immediately report any information regarding health and safety concerns to the Center Nurse and/or Center Director, or designee
Ensure children are signed in/out of the classroom by the appropriate staff or by those designated on the pick-up list
Display concerns for the rights of patients and families served by the Center
Create a clean, safe, healthy and sanitary learning environment
Review Daily Classroom Checklists for each classroom weekly
Complete Classroom Observations on each classroom monthly
Attend and actively participate in weekly Administrative Meetings with agenda items/updates submitted to the Center Director the day before the scheduled meeting (unless otherwise specified)
Lead and/or actively participate in classroom staff meetings at a minimum of quarterly with agendas approved in advance by the Center Director
Attend and actively participate in job-related functions
Represent the program to parents/guardian, visitors and the public in a positive way
Act as the liaison for the public school system to ensure a smooth transition for those graduating and transitioning to kindergarten
Act as the liaison for any conferences with the local Co-Ops & public schools
Assist the Center Director with hiring and training new classroom staff
Assist the Center Director with training and mentoring existing classroom staff, ensuring they meet the minimum of 15 hours annually of approved PDR trainings
Assist the Center Director in issuing disciplinary action to classroom staff
Monitor the attendance of the classroom staff, noting call-ins, unapproved late arrivals, and early departures in the Attendance Tracker Binder
Assume responsibility for the entire Center and staff in the absence of the Center Director
Assist in unloading/loading the vans
Must foster a good working relationship with the transportation vendor(s)
Perform some housekeeping/janitorial functions as needed
Other duties as assigned
Submit any required authorizations or extension of benefits (EOB) to EQHealth (or other gatekeeper to Medicaid)
Manage all EQHealth (or other gatekeeper to Medicaid) denials and appeals
Receive all therapy evaluations and monitor all re-evaluations, ensuring copies of evaluations are forwarded to parents/guardians and PCPs when completed
Maintain a list of upcoming re-evaluations as a double-check system and submit it to the therapists the month before it is due
Maintain a tracking system on each patient that monitors/tracks all EIDT, EQHealth (or other gatekeeper to Medicaid), DMS-640, and any other enrollment items
Submit for new DMS-640s 1 month prior to the expiration date on all patients or the same day of a new evaluation if the prescribed minutes change
Manage the storage system for patient medical records and other documentation
Assist with managing the thinning of all active patient charts, as needed
Create a hard chart on each patient within 1 week of enrollment
Complete chart reviews on all patients after 2 weeks of enrollment and every 90 days thereafter, including 10% in discharge patients
Issue deficiency sheets, as needed, and ensures all corrections are completed by the responsible individual within 72 hours, as indicated by their signature
Initiate and manage the discharge process for all patients discharged from the Center, ensuring all required notifications are sent out appropriately
Openly communicate with the Center Director and/or Program Administrator before beginning the process of discharging any patient
If a patient still qualifies for any therapy, the Compliance Specialist will ensure a therapist from that discipline(s) has spoken with the parent/guardian in an effort to transition the patient from the EIDT program to the Outpatient program
Act as the Privacy Officer within the Center by ensuring confidentiality of each patient and responds to internal and external requests for information
Actively participate in weekly Administrative Meetings
Update their sections of the Administrative Meeting Agenda and submits it to the Center Director the day before the scheduled meeting (unless otherwise specified)
Assist with the intake process and coordinating of admissions, as needed
Assist with monitoring the daily attendance and follow up on absences, as needed
Search by the patients’ names before you create a new profile, they may already be in the system
Ensure all profile information is accurate and up to date on all new patients
Update Patient Frequency for therapy immediately when the new prescription to treat is received
Close out customers when switch from contingency to EIDT
Monitor and update the Unbillable Tab a minimum of weekly
Review the New Customer Report a minimum of weekly to ensure the contingency customers and the Arkids/EIDT customers are changed over and correct
Ensure DNQ is marked/unmarked as appropriate, along with the billing dates
Review the Patient Profile to ensure it is accurate and current
Ensure completion of each discipline tab for service billing dates and repeat this step for any added customer
Check inbox daily (for example: looking for evaluation notification to update DMS-640)
Compliance
Aspyre
Minimum requirements
BSE in Early Childhood Education or a bachelor's degree and has at least one (1) of the following: Current Certification in Arkansas For Early Childhood or Early Childhood Special Education, current child development associate's certificate, current birth to pre-K credential, or documented experience working with children with special needs and twelve (12) hours of completed college courses in early childhood, child development, special education, elementary education, or child and family studies required
Five (5) years of experience in Early Childhood Education or related field preferred
Clear Criminal Record Check, Arkansas Child & Adult Maltreatment Regulatory Checks, FBI Regulatory Check, including National Sex Offender Registry
May be asked to complete New Director Orientation or related course
Pass a drug screen (upon hire, annually, and/or randomly)
Travel as needed
Valid Arkansas Driver's License
Clear driving record
Abilities Required
Ability to communicate effectively with co-workers and supervisors
Ability to work with children
Ability to handle multiple tasks in a very busy environment
Ability to carry out instructions
Ability to clean efficiently and timely
Ability to lift up to 50 lbs
Ability to bend, stoop, stand, walk, pull, and reach for several hours per day
Ability to demonstrate basic computer skills
Ability to perform and monitor large areas of work activities
Ability to manage a large workload
Medical, Vision, Dental, Paid Time Off, Life Insurance, 401K
Worksite address
blytheville, AR, 72317, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.