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Job description
Payroll SpecialistMichigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.Responsibilities*Review and Update/Correct Self-Service employee timesheets. Notify employees and manager of changesReview employee timesheets, verifying units worked, "unplanned OT", OOC PTO vs pay, and other coding as neededBiweekly PayrollWork weekends for some payroll cutoffs - Flex hoursMay require work on holidays to meet payroll deadlinesTrack FMLA usage - Standardized processRecord details of FMLA/Work Connections/Extended Sick approvalsTrack Extended Sick Balances (leave data Wolverine).Make multiple adjustments to shift differential in Mpathways (payroll), and other manual changes needed after interfaceadd SHO for PCTAs and PCNAWS in Mpathways for any no-pay/partial pay hoursadd shortcode CSR shortcode for any PTO/HOL/etc for PCTAs and PCNAWs in MpathwaysRun multiple queries (payroll)Gross Pay Registers and send to managers for approvalGPR and Off Cycle GPR's and send to managers for approvalCalculate special incentive pay, add coding to OneStaff and MPathways and charge to correct shortcodeUse Incentive Tracker to track unit incentives.Update CSR payroll incentive spreadsheet and track CSR incentivesSpecial Handling for Holidays, Daylight Savings, etcProcess Salary Transfer, when necessary, track on off-cycle GPRs, save with electronic payroll recordsProcess prior Period Adjustments when necessary (detail entries to prevent PPA)Reconcile Work Comp Payments when applicableTimecards for Magnet, Governance Time, Michart, ectProcess Repayment/Overpayment notices from payrollFollow up with Work Connections on LOA'sTrack employee FTE in OS/MpathwaysUpdate RN OA Log, process incremental PTO adjustments as needed. Notify manager and employeeUpdate Sitter Log, process salary transfers as neededClerical Incremental PTO process- send reminder prior to due date, calculate qualifying OA, enter OAP into Mpathways, notify manager and employees of qualification/disqualification statusAFSMCE incremental PTO process - calculate qualifying OA in OneStaff, notify qualifying employees and manager, add OAP in MpathwaysScan all payroll records (TI reports, Gross Pays, etc) into restricted drive for record keepingRespond to employee and manager inquiries regarding payServe as SME for payroll issues for office and managementProcess PCFs - review in Wolverine and OneStaff for accuracyUpdate Static Groups with new hires, transfers, terminationsUpdate payroll and some department reference tools (OS Codes, OT calculations, extra time for clerks, etc)Update OneStaff personnel notes (FMLA/EST/non-family funeral time)Process and track tuition support requestsRespond to employee and manager inquiries regarding interpretation of contractsParticipate and complete special projects regarding payroll as determined by Hospital Payroll or managementBe point of contact for units when they have questions etc. about CSR items or employees charged to them, etc.Monitor temp employee shifts and OA/OT for other employees to be sure timecards have been received for all time worked; if not received then delete in Mpathways after intefaceHighlight Tis before sending to managers for approvalSend notices and process PTO sellbacks in accordance with hospital guidelinesRequired Qualifications*High school diploma or equivalentMore than 4 years of administrative experienceExcellent verbal and written communication skillsAbility to work independently and collaborativelyStrong organizational, tracking, and follow-up skillsAbility to multitask in a fast-paced environment with accuracyProficiency in Microsoft Windows and ExcelDesired Qualifications*Associate or higher degree in business, human resources, or related fieldExperience with OneStaff, MPathways, and eRecruitKnowledge of UMPNC, MNA, and AFSCME union contractsFamiliarity with UMHS policies and proceduresWhy Join Michigan Medicine?Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good. What Benefits can you Look Forward to? Excellent medical, dental and vision coverage effective on your very first dayRetirement Savings OpportunitiesModes of WorkPositions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.Work ScheduleDay shift: 7:00 AM - 3:30 PMBackground ScreeningMichigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.Application DeadlineJob openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.U-M EEO StatementThe University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.
Worksite address
ann arbor, MI, 48103, US
Who can apply
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