Job description
Executive Administrative Assistant
Location: Brooklyn, NY (Remote)
Employment Type: Full-Time, mostly remote
Position Overview
We are seeking a highly poised, proactive, and seasoned Executive Administrative Assistant to provide comprehensive support to our CEO. This is a critical role within a fast-paced, high-stakes investment environment. The ideal candidate will act as a strategic gatekeeper and "right hand," managing the CEOs professional and occasionally personal logistics with precision, discretion, and a high level of service.
We place a premium on professional stability; we are looking for a dedicated individual with a proven track record of long-term commitment in previous roles.
Key Responsibilities
Calendar & Inbox Management: Proactively manage a complex, shifting calendar. Screen, prioritize, and draft responses for a high volume of emails and correspondences.
Meeting Coordination: Organize internal and external meetings, including board presentations, investor calls, and committee meetings. Ensure the CEO is fully briefed with necessary materials (decks, bios, agendas) beforehand.
Travel Logistics: Arrange sophisticated domestic and international travel itineraries, including private/commercial flights, ground transportation, and lodging.
Office Operations: Serve as the primary point of contact for the CEOs office. Manage filing systems, expense reporting (via Concur or similar), and document signatures.
Liaison Duties: Act as a professional bridge between the CEO and department heads, investors, and high-net-worth clients.
Personal Support & Errands: Handle occasional personal tasks and errands to ensure the CEOs daily efficiency remains uninterrupted.
Qualifications & Requirements
Experience: Minimum of 5+ years of experience in an administrative capacity.
Proven Longevity: A stable work history demonstrating 3+ years of tenure in previous positions is a strict requirement.
NYC Professionalism: Exceptional verbal and written communication skills with the "thick skin" and agility required for the New York investment landscape.
Technical Proficiency: Mastery of Microsoft Office 365 (Outlook, Excel, PowerPoint).
Discretion: Absolute integrity and the ability to handle sensitive, confidential financial information.
Adaptability: Ability to be "on-call" as needed and pivot quickly when priorities change.
Why Join Us?
Competitive salary and performance-based bonus structure.
Generous PTO
Flexible hours
Potential growth within the company.
Originally posted on Himalayas
Who can apply
Eligible countries: United States. Accepted UTC offsets: UTC-10, UTC-9, UTC-8, UTC-7, UTC-6, UTC-5, UTC+14. Review the full description for employer-specific work authorization, residency and schedule requirements.