Job description
This is a remote position.
Our client is looking for a highly organized and proactive Administrative Assistant to support daily operations, vendor coordination, scheduling, and administrative workflows in a fast-paced remote environment. They operate within the design and project services industry and have continued to grow their reputation in recent years through client-focused solutions, streamlined operations, and strong project execution.
This opportunity is ideal for someone who enjoys staying ahead of tasks, communicating confidently with vendors and clients, and creating organized systems that improve efficiency. The ideal candidate is detail-oriented, independent, and comfortable managing multiple priorities while maintaining a professional and solutions-driven mindset.
Responsibilities
Manage day-to-day administrative and office support tasks remotely
Categorize transactions and maintain organized records within QuickBooks Online
Conduct vendor and project follow-up through phone calls and email communication
Coordinate calendars, meetings, and appointment scheduling
Assist with travel coordination, reservations, and itinerary planning
Organize and maintain Google Drive files and documentation
Build and edit presentations using Google Slides or Canva
Support social media scheduling and follow-up activities
Communicate professionally with vendors, clients, and internal stakeholders
Proactively identify pending tasks and follow through independently
Assist with additional operational and administrative tasks as needed
Requirements
Previous experience in administrative support, virtual assistance, or office coordination
Strong written and verbal English communication skills
Experience using QuickBooks Online for transaction categorization
Ability to manage multiple responsibilities with minimal supervision
Strong organizational and time management abilities
Comfortable handling phone and email communication professionally
Experience with scheduling, calendar management, and travel coordination
Ability to work independently and anticipate team needs proactively
Strong attention to detail and problem-solving skills
Qualifications
Experience working in remote environments preferred
Familiarity with Google Workspace tools, including Google Drive, Docs, Sheets, and Slides
Experience with presentation creation tools such as Canva or Google Slides
Exposure to tools like Houzz Pro is considered a plus
Strong follow-up and communication skills with vendors and external contacts
Professional, assertive, and proactive personality
Forward-thinking mindset with the ability to stay ahead of deadlines and priorities
Reliable internet connection and home office setup
Benefits
Part-time remote opportunity with potential to transition into a full-time role
100% remote work environment
Flexible and collaborative work culture
Opportunity to work closely with leadership and support operational growth
Exposure to administrative, project coordination, and business operations functions
Originally posted on Himalayas
Who can apply
Eligible countries: United States. Accepted UTC offsets: UTC-10, UTC-9, UTC-8, UTC-7, UTC-6, UTC-5, UTC+14. Review the full description for employer-specific work authorization, residency and schedule requirements.