About this opportunity
University of South Alabama lists this Administrative Assistant - 005351 opportunity in mobile, Alabama. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Administrative Assistant - Position InformationPosition Number - Position Title - Administrative Assistant - Division - Finance and AdministrationDepartment - - Business OfficeMinimum Qualifications - High school diploma or equivalent and five years of progressively responsible administrative and secretarial experience. An equivalent combination of education and experience may be considered.Preferred QualificationsJob Description Summary - The University of South Alabama's Business Office is seeking to hire an Administrative Assistant. Interested candidates should apply to be considered.Essential Functions These are the job duties required of the position.Essential Functions - Serves as the personal assistant to the Vice President and Associate Vice President of Finance with responsibility for a major academic or operational unit of extensive scope and complexity. Makes arrangements for conferences including space, time and place. Informs participants of topics to be discussed and researches and provides necessary background information. Serves as the recording secretary at conferences taking official minutes, prepares minutes in final form for distribution. Receives, screens and reviews incoming mail. Composes and signs replies to inquiries not requiring the personal attention of the supervisor, independently composes and signs various letters for the supervisor. Researches and develops materials for use in the supervisor's public speaking engagements. Maintains calendars and arranges various appointments at own discretion, schedules the supervisor's itinerary and makes travel and hotel reservations in accordance with University policies. Researches, prepares and assists in analyzing complex reports as directed. May supervise and train secretarial and clerical employees in carrying out assignments. Serves as receptionist and answers telephones. Screens, greets, announces and routes visitors. May take and transcribe dictation or transcribe from dictating equipment. Regular and prompt attendance. Ability to work schedule as defined and overtime as required. Related duties as required.Posting InformationNumber of Vacancies - 1Position End Date (if temporary)Job Open Date - 10/01/2026Job Close DateOpen Until Filled - YesWorking Days - Monday - FridayWorking Hours - 8:00 a.m. - 5:00 p.m.Job Location - Main CampusFull-time or Part-Time - Full TimeRegular or Temporary - Regular
Worksite address
mobile, AL, 36601, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.