About this opportunity
Lufkin Independent School District lists this Administrative Assistant - 9th Grade Office opportunity in lufkin, Texas. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Administrative Office ClerkPrimary Purpose: Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff.Qualifications:Education/Certification: High school diploma or GEDSpecial Knowledge/Skills: Proficient keyboarding and file maintenance skills Ability to use software to develop spreadsheets, databases, and do word processing Ability to maintain accurate and auditable records Knowledge of basic accounting principles Ability to follow verbal and written instructions Ability to perform a variety of tasks often changing assignment on short notice Effective organizational, communication, and interpersonal skillsExperience: Two years secretarial experienceMajor Responsibilities and Duties:Records, Reports, and CorrespondencePrepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requested.Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.Maintain school calendar of events.Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.Reception and PhonesReceive incoming calls, take reliable messages, and route to appropriate staff. Assist students, teachers, and parents as needed. Schedule meetings and appointments and maintain calendar for principal.Accounting and InventoryPrepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s). Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment. Maintain inventory of fixed assets, equipment, and supplies.OtherAssist with planning, preparation, and setup of faculty meetings and campus activities. Sort, distribute, or deliver mail and other documents. Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence. Maintain confidentiality.Customer Care SkillsProvide professional communication with students, parents, community members, staff, and other professionals at all times. Use proper phone etiquette at all times, speaking slowly and clearly. Take reliable messages, and route to the appropriate staff. Ensure superior customer care skills are used via eye contact, facial expressions, voice inflections, body language, and an attitude of "going the extra mile" for others. Ensure all requests for information are dealt with in an appropriate timeframe. Create and maintain a welcoming, service-oriented environment toward all internal and external customers.Supervisory Responsibilities: Monitor the work of campus secretaries and clerical aides.Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours Mental Demands: Work with frequent interruptions; maintain emotional control under stress
Worksite address
lufkin, TX, 75901, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.