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Job description
Administrative AssistantSICE's main asset is its team. The high professional level of our employees ensures the quality in our services. With almost 2,500 employees worldwide, SICE promotes human development providing opportunities for the development and improvement through training and participation in multidisciplinary and multicultural groups. Talent, initiative, commitment, and enthusiasm, are common characteristics of the people who build our team.Job SummaryWe are seeking an administrative professional to assist and support with day-to-day clerical operations such as filing paperwork, managing correspondence, answering phone calls, and maintaining organized records.Essential Duties And ResponsibilitiesMaintaining accounts payable current balances:Verify and enter Purchase Order and Invoices in company's accounts payable system.Verify Job cost allocationsInteraction with vendors to update account balances, request credits, and/or required paperwork.Assist end of month closing procedures, general ledger, and profit / loss reportsGeneral Office Maintenance:Cover reception area during business hoursReceive and provide general support to visitorsExhibits polite and professional communication in person, phone, e-mail, and postal mail.Answer and direct phone callsCoordinate shipment of suppliesGeneral office purchasesMaintain organized inner office proceduresSubmit and reconcile expense reportsDraft and review outgoing correspondenceDraft and document Project Submittals and relevant documents.Document all incoming and outgoing correspondence.Respond to inquiries as required.Assist in the preparation of invoices and reportsMakes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.EducationHigh school diploma or general education degree (GED) required.Preferred Skills And ExperienceA minimum of 1-3 years similar of similar Administrative Experience.Strong communication and interpersonal skills.Excellent computer skills (OUTLOOK, EXCEL, WORD, etc).Experience with Construction or Roadway firms is not required, but a plus.Conditions Of EmploymentProficient computer/office skills (OUTLOOK, MICROSOFT, EXCEL, WORD, etc.)Must pass a pre-employment criminal background check.Must pass a pre-employment Drug and Alcohol TestMust demonstrate eligibility to work in U.S.Why Join Us? We Have Many Benefits:Two weeks of paid time off every calendar year (10 days total). Eligibility to earn +1 day every calendar year after employee's 3-year anniversary.Several paid company holidays throughout the year. (approx. 11-12)Training and Growth Opportunities.Individual Health Coverage for the employee and for other coverage levels, including spouse, children and family.Dental coverage plan,Vision coverage plan,Critical Illness coverage plan,Accidental Injury coverage plan,Hospital Care Indemnity coverage plan,Short Term Disability Insurance (SICE Inc. currently offers 100% premium contribution)Life and AD&D Insurance (SICE Inc. currently offers 100% premium contribution)Ready to join the team? You may upload your resume in Word or PDF formats. No phone-calls, please. SICE, Inc. is an Equal Opportunity Employer, Drug-Free Work Place
Worksite address
austin, TX, 78701, US
Who can apply
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