Administrative Assistant

Job description

We are seeking an organized and detail-oriented Administrative Assistant to support the Accounting and Finance team for our legal client. This role will provide day-to-day administrative support in a professional, fast-paced environment and is ideal for someone who is comfortable managing multiple priorities, handling detailed information, and following through on time-sensitive tasks.

Responsibilities

Provide administrative support to the Accounting and Finance team

Perform accurate data entry and maintain organized records

Prepare and coordinate mailings, correspondence, and other documents

Conduct follow-ups with internal teams and external contacts as needed

Manage calendars, meetings, and scheduling

Assist with tracking information, documents, and deadlines

Handle routine administrative tasks and help keep department workflows organized

Support additional projects and responsibilities as needed

Qualifications

Prior experience in a professional services environment is required, such as a law firm, CPA/accounting firm, financial services organization, or similar professional setting

2+ years of administrative, office, or team support experience

Strong attention to detail and accuracy

Excellent organizational and follow-up skills

Ability to manage multiple tasks and priorities in a deadline-driven environment

Strong written and verbal communication skills

Proficiency with Microsoft Office, including Outlook, Word, and Excel

Professional, dependable, and comfortable working with confidential information

Ideal Background

The ideal candidate will have experience supporting a professional services organization where accuracy, organization, confidentiality, and follow-through are essential. Experience within a law firm, CPA/accounting firm, or finance organization is strongly preferred.

Who can apply

Review the original listing for work authorization, qualifications and employer requirements.