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Job description
Administrative Assistant / Bookkeeper
Optimus Property Management is looking for a detail-oriented, personable Administrative Assistant / Bookkeeper to support our office operations, accounting functions, and property management and maintenance teams. This is an entry-level bookkeeping position, ideal for someone with foundational QuickBooks experience who is looking to grow their accounting and office administration skills in a fast-paced, hands-on environment.
Front Office & Administrative Support
Answer and direct incoming phone calls
Greet guests and visitors, and direct tenants to the appropriate team member
Return orders and packages at Amazon, FedEx, and UPS drop-off locations
Schedule notary appointments as needed
Order equipment and supplies for property managers and maintenance teams
Provide general administrative support across the office
Bookkeeping & Accounting Support
Scan and post tenant checks
Process and pay bills
Create, post, and reconcile journal entries in accordance with standard accounting practices
Perform reconciliations for bank accounts, credit cards, loans, and other financial records to ensure accuracy
Support day-to-day bookkeeping and financial recordkeeping
What We're Looking For
Minimum 2 years of QuickBooks experience
Strong working knowledge of QuickBooks and Microsoft Excel
Comfortable creating, posting, and reconciling journal entries
Strong organizational skills and attention to detail
Friendly, professional communication style — both in person and on the phone
Ability to multitask and prioritize in a busy office environment
Details
Location: Onsite, Century City, CA
Schedule: Part-time or full-time available
Pay: $22–$24 per hour, based on experience
Worksite address
los angeles, CA, 90079, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.