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Job description
Admin Assistant ExpectationJob Description Required Skills: Calendar & Meeting Management (3+ years) Scheduling and coordinating department meetings and events Basic calendar triage under direct guidance from manager Travel Coordination (3+ years) Booking domestic/international travel against written policy — flights, lodging, transportation, meals Compiling and researching travel arrangements and meeting logistics Expense / Financial Support (3+ years) Submitting expense reports in line with policy Administrative support with PO creation/accruals and check requests Tools: MS Office / Google Suite Travel and expense platforms (Concur, Amex GBT, or equivalent) Outlook/Google Calendar, Slack, web conferencing Working style Executes with direct guidance — this level is not expected to work independently on ambiguous requests Flags exceptions and policy questions to a manager rather than resolving them solo Clear, professional communication with peers and team members Duties: Dimension: Admin Assistant Expectation Level of Leader Supported: Typically supports a manager or group of managers Org Complexity: Supports manager(s) and their teams; adapts to a global environment. Helps coordinate meeting logistics with direct guidance from manager and team. May assist other EAs across the team Decision-Making / Judgment: May provide input but very limited decision-making responsibility within an established, well-understood framework Autonomy: Receives day-to-day assistance in prioritizing work from leader; executes with direct guidance Key Responsibilities (Scoped) Area: Admin Assistant Expectation Calendar & Meeting Management: Assists with scheduling and coordinating department meetings and events. Travel Coordination: Understands and adheres to travel policy when assisting, compiling and researching travel arrangements — meeting set-up, lodging, transportation, meals Expense / Financial Management: Understands and adheres to expense policy when assisting with submitting expense reports; provides administrative support with PO creation/accruals and check requests**Only those lawfully authorized to work in the designated country associated with the position will be considered.****Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.**
Worksite address
mountain view, CA, 94043, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.