About this opportunity
Theta Chi Fraternity lists this Administrative Assistant opportunity in carmel, Indiana. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Position Title – Administrative Assistant
Reports to – Office Manager
Work schedule – Full-time, On-site in Carmel, Indiana;
Regular Business Hours: M-F 9am – 5pm
Experience required – Experience in Microsoft Office, managing a multi-line phone system, and database entry.
Are you the right applicant for this opportunity Find out by reading through the role overview below.
Location – Theta Chi Fraternity International Headquarters;
865 W. Carmel Drive, Carmel, IN, USA
Compensation – Full-time base salary commensurate with education and experience;
Competitive benefits package including health, dental, vision insurance plan;
401(k) option
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Theta Chi Fraternity is seeking applicants for the position of Administrative Assistant. This position is responsible for a wide range of administrative and office support facilitating the efficient operation of the organization.
Primary Responsibilities include:
Greet and direct visitors
Primary phone coverage
Open, sort and distribute incoming correspondence/mail
Maintain electronic and hard copy filing system
Prepare and modify documents including correspondence, reports, drafts and emails
Database administration, including data entry and record maintenance
Provide clerical support including tasks such as photocopying, scanning, preparing documents for mailing (including mail merges), and filing
Assist with outgoing mail and shipping materials, including shipping supplies to off-site meetings and events
Assist with awards preparations and work with award printing partner supplier
Assist with shipping supplier documentation and preparing reports for finance staff
Assist with researching and obtaining quotes from suppliers when requested
Assist with fielding questions regarding academic scholarship applications
Assist with state registrations and gift entry for Theta Chi’s charitable foundation
· Provide general assistance to multiple departments
Perform other duties as assigned
Travel to biennial 6-day summer conference (frequently out of state) may be required.
Minimum Qualifications:
The successful candidate will be a self-motivated professional and team player with a passion for assisting college students and a desire to advance the mission of the organization. Candidates will demonstrate excellent interpersonal skills including, but not limited to:
The ability to work well with students, alumnus volunteers, board members and colleagues,
Strong written and verbal communication skills,
Problem-solving abilities,
Positive, “can do” attitude with a high level of customer service for both our members and fellow staff members
Candidates must have a valid driver's license. Candidates must be proficient in Microsoft Office and be able to learn the organization’s database system. Candidates should also have experience with managing files and records, answering phones, and knowledge of office procedures and terminology.
Compensation – Full-time base salary commensurate with education and experience;
Competitive benefits package including health, dental, vision insurance plan;
401(k) option;
paid holidays and vacation (PTO days).
About Theta Chi Fraternity – Founded in 1856, Theta Chi Fraternity is a men’s collegiate fraternity with more than 215,000 initiated members and has established 246 chapters throughout North America. Theta Chi’s mission is to develop college-age men into successful students, good citizens, lifelong brothers, and resolute leaders.
Application Procedure – To apply, please email a cover letter, resume, and salary requirements to: Leslie Swathwood, Office Manager
Please note “Administrative Assistant” on the email subject line.
No phone calls, please. xzgxqkn
Application materials will be accepted until position is filled.
Worksite address
carmel, IN, 46033, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.