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Job description
Assoc Admin Assistant ContractorQualificationsDemonstrated knowledge of accounting conceptsKnowledge of Grocery Store DSD processesKnowledge of rules and regulations surrounding check acceptance policiesIntermediate knowledge of Microsoft Excel, Microsoft Word, and OutlookAbility to learn and effectively use new computer programs and business systems, including SAPDemonstrated ability to work independently and take ownership of assigned responsibilitiesStrong organizational and time-management skills with the ability to manage multiple priorities simultaneouslyStrong analytical and problem-solving skills with the ability to identify discrepancies and follow issues through to resolutionDemonstrated ownership and initiative to ensure a safe, accurate, and functional work environment within the settlement teamAbility to work under time constraints and meet daily deadlines with minimal supervisionStrong attention to detail and accuracy when handling financial transactions and documentationStrong written and verbal communication skillsAbility to build effective working relationships with Delivery, Finance, Settlement, and other cross-functional teamsPreferred ExperiencePrevious administrative experiencePrevious experience supporting a finance, accounting, settlement, cash handling, or operations environmentPrevious experience using Microsoft Office, including Word, Excel, PowerPoint, and OutlookPrevious experience using SAP or other financial/enterprise business systemsExperience working independently in a location-based administrative roleExperience handling cash, checks, deposits, reconciliations, or financial documentationStrong communication and interpersonal skills with significant attention to detailAbility to prioritize competing responsibilities while maintaining accuracy and meeting deadlinesPosition OverviewThe Assoc Admin Assistant contractor contributes to the success of Client by supporting the daily administrative and settlement activities for the location. This role serves as the primary administrative support for the location, overseeing multiple administrative, settlement, cash, check, documentation, and compliance responsibilities. The position requires a high level of independence, organization, accountability, and attention to detail, as the individual will manage daily activities with minimal supervision while partnering closely with Delivery Supervisors, Finance Administrators, Settlement leadership, and other local teams. The successful candidate will take ownership of ensuring daily processes are completed accurately and timely, identifying and resolving issues, maintaining compliance with policies and procedures, and communicating key updates and trends to leadership.ResponsibilitiesProcess all delivery route cash and check transactions against Settlement Receipts and accurately record transactions into SAPAudit daily delivery documents to ensure compliance with PBC policies, procedures, and internal controlsEnter and track daily delivery route variances in SAP and Excel and follow through with Delivery Supervisors to resolve variances within 48 hoursProvide daily and weekly review and analysis of noncompliance, settlement, and variance trendsServe as the primary administrative contact for the location, coordinating and prioritizing multiple administrative and settlement activitiesIndependently manage daily administrative responsibilities and ensure critical deadlines and location requirements are metMaintain accurate trackers, reports, documentation, and records supporting daily operations and Finance requirementsSupport coaching and training of the delivery team regarding documentation, cash handling, check acceptance, settlement, and compliance requirementsPrepare daily bank deposits for GEO/Full Service Vending activity and ensure deposits are completed accurately and timelyReconcile cash, checks, deposits, and related documentation to identify and resolve discrepanciesTrack and collect NSF customer payments and complete required reconciliation and follow-upCoordinate replenishment and ordering of administrative, settlement, and operational supplies to ensure the location has the resources needed to operate effectivelyMonitor and follow up on outstanding documentation, missing paperwork, variances, and other administrative exceptionsLiaise with and provide support to the local Finance Administrators group and Settlement leadershipPartner with Delivery Supervisors and other operational leaders to resolve issues and maintain complianceCommunicate daily operational concerns, trends, and unresolved issues to appropriate leadershipMaintain confidentiality and exercise sound judgment when handling cash, checks, financial information, employee information, and other sensitive business informationEnsure a safe, organized, and functional administrative and settlement work environmentSupport additional administrative and Finance-related activities as required by the business**Only those lawfully authorized to work in the designated country associated with the position will be considered.**Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.
Worksite address
indio, CA, 92201, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.