About this opportunity
The Larko Group lists this Administrative Assistant opportunity in chicago, Illinois. Review the employer’s description below for duties, qualifications and application requirements.
Job description
A Chicago-based private equity firm partners with middle-market businesses to drive long-term growth and value and is known for its collaborative culture, high professional standards, and commitment to operational excellence.
The firm is seeking an experienced Executive Administrator to provide high-level administrative, data, and office support to senior investment and operations professionals. This role is ideal for a detail-oriented professional with strong judgment, discretion, and organizational skills who can anticipate needs, manage competing priorities, and collaborate effectively across administrative and operations teams.
Responsibilities
Provide comprehensive administrative support to senior professionals, including calendar management, meeting coordination, correspondence, and day-to-day scheduling.
Proactively anticipate needs, manage competing priorities, prepare materials, and resolve scheduling conflicts with sound judgment and discretion.
Coordinate meetings, events, dinners, and complex domestic and international travel arrangements, ensuring thoughtful planning and attention to detail.
Prepare and process expense reports, maintain travel documentation, and assist with related administrative tasks.
Serve as a reliable point of contact, facilitating communication and ensuring smooth day-to-day operations.
Perform accurate and timely data entry across internal systems, maintaining data integrity and supporting reporting, data organization, and basic analysis.
Provide general office support, including supply management, shared space organization, meeting logistics, and basic audiovisual troubleshooting for virtual and hybrid meetings.
Assist with recruiting, onboarding, internal initiatives, and special projects as needed.
Collaborate with administrative colleagues to coordinate coverage, share best practices, and deliver consistent, high-quality support across the organization.
Ideal Experience
5+ years of experience as an Executive Administrator or Executive Assistant supporting senior-level professionals.
Experience in a professional services environment, such as investment management, consulting, or law.
Proven ability to support multiple executives while managing competing priorities.
Exceptional organizational skills, attention to detail, and follow-through.
Strong written and verbal communication skills.
Advanced proficiency in Microsoft Office, including Outlook, Excel, Word, and PowerPoint, with comfort using internal systems and databases.
Experience with CRM, data management, or tracking systems preferred.
Professional, discreet, and trusted with confidential information.
Proactive and solutions-oriented, with the ability to anticipate needs.
Calm under pressure and adaptable in a fast-paced environment.
Collaborative team player who builds strong working relationships.
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Larko is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.
Worksite address
chicago, IL, 60290, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.